CALA 2012-2013 Board Meeting II Agenda January 26, 2013



2012/2013 CALA Board Meeting II

ALA Midwinter at Seattle

January 26, 2013 (Saturday), 07:00 - 10:00 pm

Location: Red Lion Hotel, Belltown
1415 Fifth Avenue, Seattle, WA 98101; 1-206-971-8000

All available reports are posted on CALA Web:
Please review, print and bring the Agenda, all the handouts including reports, appendixes, proposals, recommendations and other documents to the Meeting.
Please arrange the documents according to the order in the Agenda.


I.         Welcome and Self Introduction

II.       Mario Gonzalas, ALA Treasurer candidate 2013 (7:05 pm))

III.      Courtney Young, 2014-2015 ALA Presidential Candidate (7:15 pm)  

IV.       Clara N. Bohrer, ALA Treasurer candidate 2013 (7:30 pm)

V.        Barbara Immroth, 2014-2015 ALA Presidential Candidate (7:45 pm)

VI.       Rob Banks, ALA Exe. Board Liaison to CALA (8:00 pm)

VII       Approval of Agenda



VIIII.       Approval of Minutes

  1. 2011-2012 CALA Board Meeting III Minutes 6-23-12 Anaheim
  2. 2012-2013 CALA Board Meeting I Minutes 6-25-12 Anaheim
  3. CALA Special Online Board Meeting Minutes Nov-8-2012


IX.     President's Report: Esther Lee

X.   Executive Director’s Report: Haipeng Li

XI.      Treasurer’s Report and Finance Committee: Maria Fung (Treasurer) & Clement   Lau (Finance Chair)

XII.        Approval of Budget for 2012-2013, Esther Lee




XIV.     Committee Reports

            A.  Annual Conference Program Planning Committee (2012-2013): Lisa Zhao (Chair)
                        Discussion/Recommendation: $5,000 for the following expenditure

  • Funding for some speakers’ trips: $1,500;
  • Refreshment: $2,000
  • Nine poster presentations: $100/each x 9;
  • Wireless connection and the program for remote audience to log in the program, $1,000



            B.   Annual Conference Program Planning Committee (2013-2014): Carol Gee (Chair)

C.   Awards Committee: Frank Xu (Chair)

D.  Best Book Awards Committee: Carol Gee and Jianye He (Co-Chairs)

                        Discussion/Recommendation: Change or remove the ethnic origin of author

                        The 2012 Committee found it difficult to determine accurately the ethnic origin                           of the author, and it is politically incorrect to ask such a question directly of the                                    author. Perhaps this requirement should be changed or removed.




E. CALA JLIS Editorial Board, Chengzhi Wang (Editor)

F.  CALA OPS Series, Yunshan Ye (Editor)

G. Conference Travel Grant Committee: Yongyi Song, Dajin Sun (Co-Chairs)

H. Constitution & Bylaws Committee: Manuel Urrizola, Kuei Chiu (Co-Chairs)

I.   Finance Committee: Clement Lau (Chair)

                        Recommendations: Approval of the Investment Policy Statement for the                                 Chinese American Librarians Association (see attached document)



J.  Handbook of Officers Committee: Jie Huang, Xiaoyin Zhang (Co-Chairs)

K.  International Relations Committee, Michael Huang (Chair)

            Recommendation:  Approve the nominations of Min Chou to serve on the       IFLA Information Literacy Section and Michael Bailou Huang to serve on the         IFLA Library Services to Multicultural Populations Section.



L.  Membership Committee: Weiling Liu, Lian Ruan (Co-Chairs)


1. Membership Directory - Reduce printing cost by limiting information on inactive members

With high cost for printing and shipping the CALA Membership Directory, we suggest the Board to consider not providing inactive members’ mailing and email information because they are not accurate after we have tried multiple times to reach these members but got returned emails and mails. (Every line in the Directory costs money and time to process, print, and distribution. For inactive members, listing only name, title, organization, and year of CALA membership may provide enough information to show their historical presence in CALA).

            2. Establishment of the Greater China Chapter -

There are 71 members in the Greater China Region: 57 in Mainland, 12 Taiwan, and 4 Hong Kong. The proposed establishment of the Greater China Chapter would provide a supporting structure to help recruit and retain members in this area. (If the Board/Executive Board feels the timing for such a chapter is not right yet, we suggest the Board/Executive Board finds ways to keep connections with the international members, particularly those in Mainland China. For example, when CALA’s delegation or CALA members attend conferences or other events in China, can CALA International Committee or Membership Committee coordinate CALA gathering events at the event to connect with those members?)

3. Approval of membership definitions to add to the CALA Bylaws (Article I Section 1).


                   M.  Mentorship Program Committee: Hong Miao & Ying Zhong (Co-Chairs)
                   N.  Newsletter Committee: Priscilla Yu and Sai Deng (Co-Editors)
                   O.  Nominating Committee: Min Chou (Chair)
                               Recommendation:  Approval of slate of candidates

  • Incoming Vice President/President Elect 2013/2014, Vice President/President-Elect 2014/2015, President 2015/2016: 
                Li Fu, Michael Huang, Lian Ruan
  • Executive Director 2013/2014 – 2015/2016:
                Liana Zhou
  • Board of Directors:  
                Hui-fen Chang, Sai Deng, Denise Kwan, Chris Kyauk, Yuan Li, Winyuan         Shih, Yongyi Song, Hanrong Wang, Maggie Wang,             Shali Zhang



P.  Public Relations/Fundraising Committee: Sally Tseng & Jia Mi  (Co-Chairs)


                        Recommendation: Approval requested of the following:

                        For donors with $1,000 and up, they WILL each receive a complimentary                                ticket to the 2013 CALA Awards Banquet for the celebration of the CALA’s                      40th Anniversary.  For donors with $2,000 and up each will have a chance to                      speak for two-three minutes at our Awards Banquet, and have an honorable                         mention with a logo for the COMPANY printed in our PROGRAM flyers and              on CALA Website.



Q.  Publications Committee: Dajin Sun & Jia Mi (Co-Chairs)

R.  Sally C. Tseng’s Professional Development Grant Committee: Songqian Lu &          Ying Xu (Co-Chairs)
            Recommendation: Approval from CALA Board that the remaining money of                 Tseng’s Grant be invested by Sally Tseng.

                        The Sally C. Tseng’s Grant has been established in CALA for 10 years.  The                Tseng’s funds in CALA has not been invested well.  The Committee                               recommends that Sally C. Tseng, the original donor, to manage and invest,                in mutual fund or stocks, the existing Tseng’s Funds in CALA so as to                           generate growth with dividends for future awards.


S.  Scholarships Committee: Min Liu & Yongyi Song (Co-Chairs)

                T.  Web Committee: Weiling Liu & Vincci Kwong (Co-Chairs)

                        Discussion/Recommendation: CALA  listserv Archives restricted

                        Currently there are 676 subscribers.      One recent change: the access to the                             archives of CALAList has been closed for the public, and restricted to                                current subscribers only, due to privacy concerns raised by some members,                   as a temporary measure until the Board discusses and decides what to do.                                     Northern California Chapter raised the issue of privacy as a concern (see report                        from NCA).



XV.    Reports from Ad Hoc Committees, Taskforces, Representatives and Others

A. Committee for the Jing Liao Award for the Best Research in All Media, Karen Wei (Chair)

B. 2012-13 CALA Presidential Initiative Task Force, Shali Zhang (Chair)

            C. Task Force on Listserv Guidelines, Bin Zhang & Kuei Chiu (Co-Chair)

                        Recommendation: Approval of CALA Listserv Guidelines (see document)



D. CALA 40th Anniversary Celebration Ad-Hoc Committee, Maria Fung, Liana Zhou (Co-Chairs)

E. Outstanding Library Leadership Award in Memory of Dr. Margaret Chang Fung Taskforce,  Hwa-Wei Lee (Chair)

            F. Election Committee, Haipeng Li (Chair)


            G.  CALA Representatives to the Library Society of China, Michael Huang and   Sally Tseng

                        Recommendation: to approve CALA, in name only, as a co-sponsor of the                 ALA-China Program, co-sponsored by ALA and Library Society of China, on a                  theme related Children Librarianship, to be held in June 2013 in Chicago.




            H. CALA Liaisons to IFLA, Min Chou & Shali Zhang

XVI.     Reports from Chapter Presidents

            A.   Greater Mid-Atlantic Chapter: Hong Miao

B.    Midwest Chapter: Lian Ruan

C.    Northeast Chapter: Charlene Zhou

D.    Northern California Chapter: Shu-Hua Liu

E.     Southeast Chapter: Luo Zhou

F.     Southern California Chapter: Win Yuan Shih

G.    Southwest Chapter: Hui-Fen Chang

XVII. Discussion (closed meeting)

Issue of confidentiality related to personnel at Board meetings