CHINESE AMERICAN LIBRARIANS ASSOCIATION
2012/2013 CALA Board Meeting II
ALA Midwinter at Seattle
January 26, 2013 (Saturday), 07:00 - 10:00 pm
Location: Red Lion Hotel, Belltown
1415 Fifth Avenue, Seattle, WA 98101; 1-206-971-8000
All available reports are posted on CALA Web: http://www.cala-web.org/node/1555.
Please review, print and bring the Agenda, all the handouts including reports, appendixes, proposals, recommendations and other documents to the Meeting.
Please arrange the documents according to the order in the Agenda.
I. Welcome and Self Introduction
II. Mario Gonzalas, ALA Treasurer candidate 2013 (7:05 pm))
III. Courtney Young, 2014-2015 ALA Presidential Candidate (7:15 pm)
IV. Clara N. Bohrer, ALA Treasurer candidate 2013 (7:30 pm)
V. Barbara Immroth, 2014-2015 ALA Presidential Candidate (7:45 pm)
VI. Rob Banks, ALA Exe. Board Liaison to CALA (8:00 pm)
VII Approval of Agenda
VIIII. Approval of Minutes
IX. President's Report: Esther Lee
X. Executive Director’s Report: Haipeng Li
XI. Treasurer’s Report and Finance Committee: Maria Fung (Treasurer) & Clement Lau (Finance Chair)
XII. Approval of Budget for 2012-2013, Esther Lee
XIII. CALA 40th ANNIVERSARY—ALA RESOLUTION, Lisa Zhao
XIV. Committee Reports
A. Annual Conference Program Planning Committee (2012-2013): Lisa Zhao (Chair)
Discussion/Recommendation: $5,000 for the following expenditure
B. Annual Conference Program Planning Committee (2013-2014): Carol Gee (Chair)
C. Awards Committee: Frank Xu (Chair)
D. Best Book Awards Committee: Carol Gee and Jianye He (Co-Chairs)
Discussion/Recommendation: Change or remove the ethnic origin of author
The 2012 Committee found it difficult to determine accurately the ethnic origin of the author, and it is politically incorrect to ask such a question directly of the author. Perhaps this requirement should be changed or removed.
E. CALA JLIS Editorial Board, Chengzhi Wang (Editor)
F. CALA OPS Series, Yunshan Ye (Editor)
G. Conference Travel Grant Committee: Yongyi Song, Dajin Sun (Co-Chairs)
H. Constitution & Bylaws Committee: Manuel Urrizola, Kuei Chiu (Co-Chairs)
I. Finance Committee: Clement Lau (Chair)
Recommendations: Approval of the Investment Policy Statement for the Chinese American Librarians Association (see attached document)
J. Handbook of Officers Committee: Jie Huang, Xiaoyin Zhang (Co-Chairs)
K. International Relations Committee, Michael Huang (Chair)
Recommendation: Approve the nominations of Min Chou to serve on the IFLA Information Literacy Section and Michael Bailou Huang to serve on the IFLA Library Services to Multicultural Populations Section.
L. Membership Committee: Weiling Liu, Lian Ruan (Co-Chairs)
1. Membership Directory - Reduce printing cost by limiting information on inactive members
With high cost for printing and shipping the CALA Membership Directory, we suggest the Board to consider not providing inactive members’ mailing and email information because they are not accurate after we have tried multiple times to reach these members but got returned emails and mails. (Every line in the Directory costs money and time to process, print, and distribution. For inactive members, listing only name, title, organization, and year of CALA membership may provide enough information to show their historical presence in CALA).
2. Establishment of the Greater China Chapter -
There are 71 members in the Greater China Region: 57 in Mainland, 12 Taiwan, and 4 Hong Kong. The proposed establishment of the Greater China Chapter would provide a supporting structure to help recruit and retain members in this area. (If the Board/Executive Board feels the timing for such a chapter is not right yet, we suggest the Board/Executive Board finds ways to keep connections with the international members, particularly those in Mainland China. For example, when CALA’s delegation or CALA members attend conferences or other events in China, can CALA International Committee or Membership Committee coordinate CALA gathering events at the event to connect with those members?)
3. Approval of membership definitions to add to the CALA Bylaws (Article I Section 1).
M. Mentorship Program Committee: Hong Miao & Ying Zhong (Co-Chairs)
N. Newsletter Committee: Priscilla Yu and Sai Deng (Co-Editors)
O. Nominating Committee: Min Chou (Chair)
Recommendation: Approval of slate of candidates
P. Public Relations/Fundraising Committee: Sally Tseng & Jia Mi (Co-Chairs)
Recommendation: Approval requested of the following:
For donors with $1,000 and up, they WILL each receive a complimentary ticket to the 2013 CALA Awards Banquet for the celebration of the CALA’s 40th Anniversary. For donors with $2,000 and up each will have a chance to speak for two-three minutes at our Awards Banquet, and have an honorable mention with a logo for the COMPANY printed in our PROGRAM flyers and on CALA Website.
Q. Publications Committee: Dajin Sun & Jia Mi (Co-Chairs)
R. Sally C. Tseng’s Professional Development Grant Committee: Songqian Lu & Ying Xu (Co-Chairs)
Recommendation: Approval from CALA Board that the remaining money of Tseng’s Grant be invested by Sally Tseng.
The Sally C. Tseng’s Grant has been established in CALA for 10 years. The Tseng’s funds in CALA has not been invested well. The Committee recommends that Sally C. Tseng, the original donor, to manage and invest, in mutual fund or stocks, the existing Tseng’s Funds in CALA so as to generate growth with dividends for future awards.
S. Scholarships Committee: Min Liu & Yongyi Song (Co-Chairs)
T. Web Committee: Weiling Liu & Vincci Kwong (Co-Chairs)
Discussion/Recommendation: CALA listserv Archives restricted
Currently there are 676 subscribers. One recent change: the access to the archives of CALAList has been closed for the public, and restricted to current subscribers only, due to privacy concerns raised by some members, as a temporary measure until the Board discusses and decides what to do. Northern California Chapter raised the issue of privacy as a concern (see report from NCA).
XV. Reports from Ad Hoc Committees, Taskforces, Representatives and Others
A. Committee for the Jing Liao Award for the Best Research in All Media, Karen Wei (Chair)
B. 2012-13 CALA Presidential Initiative Task Force, Shali Zhang (Chair)
C. Task Force on Listserv Guidelines, Bin Zhang & Kuei Chiu (Co-Chair)
Recommendation: Approval of CALA Listserv Guidelines (see document)
D. CALA 40th Anniversary Celebration Ad-Hoc Committee, Maria Fung, Liana Zhou (Co-Chairs)
E. Outstanding Library Leadership Award in Memory of Dr. Margaret Chang Fung Taskforce, Hwa-Wei Lee (Chair)
F. Election Committee, Haipeng Li (Chair)
G. CALA Representatives to the Library Society of China, Michael Huang and Sally Tseng
Recommendation: to approve CALA, in name only, as a co-sponsor of the ALA-China Program, co-sponsored by ALA and Library Society of China, on a theme related Children Librarianship, to be held in June 2013 in Chicago.
H. CALA Liaisons to IFLA, Min Chou & Shali Zhang
XVI. Reports from Chapter Presidents
A. Greater Mid-Atlantic Chapter: Hong Miao
B. Midwest Chapter: Lian Ruan
C. Northeast Chapter: Charlene Zhou
D. Northern California Chapter: Shu-Hua Liu
E. Southeast Chapter: Luo Zhou
F. Southern California Chapter: Win Yuan Shih
G. Southwest Chapter: Hui-Fen Chang
XVII. Discussion (closed meeting)
Issue of confidentiality related to personnel at Board meetings