Is this an interim or annual report? Interim report
List significant activities the committee has done since last report:
2011-2012 Membership Directory was published (a total of 550 copies) in early November 2012 and distributed in early December 2012. There are 514 pages and they were reviewed and approved by EC. The cost includes – the printing cost of $3,450, US domestic shipping cost of $1101.10, International shipping cost (except Mainland) of $228; Mainland (through Lian’s student to take to Beijing and mail them) of $95-110 (600-700 RMB, 1:6.34). The approximately total cost is $4,889.10.
Lian and Weiling forwarded 12 signatures for petition of Greater China Chapter to President Esther Lee and Executive Director Haipeng on Nov. 7, 2012. The committee worked on membership definitions to add to the CALA Bylaws (Article I Section 1). Please see attachment 1 for review and approval.
Working with the committee members, we formed a project plan outlining goals along with activities for 2012-2013. See attachment 2.
4. We have sent out renewal emails to 645 members. Between July 1 and December 31, about 30 members renewed and/or joined
the membership. Two of the renewal members upgraded to Life membership.
List committee recommendations, if any, to the Board:
With high cost for printing and shipping the CALA Membership Directory, if the print Directory continues, we suggest the Board to consider not providing inactive members’ mailing and email information because they are not accurate after we have tried multiple times to reach these members but got returned emails and mails. Every line in the Directory costs money and time to process, print, and distribution. For inactive members, listing only name, title, organization, and year of CALA membership may provide enough information to show their historical presence in CALA.
There are 71 members in the Greater China Region: 57 in Mainland, 12 Taiwan, and 4 Hong Kong. The proposed establishment of the Greater China Chapter would further CALA’s mission that “enhances communication among Chinese American librarians and American librarians, serves as a forum for the discussion of professional concerns and problems, and promotes the understanding and exchanges among librarians in the U.S. and abroad, with special emphasis in Asia and Pacific Rim countries” (2015 CALA’s Strategic Plan (http://cala-web.org/node/1309). The new chapter would provide a supporting structure to help recruit and retain members in this area. If the Board/Executive Board feels the timing for such a chapter is not right yet, we suggest the Board/Executive Board finds ways to keep connections with the international members, particularly those in Mainland China. For example, when CALA’s delegation or CALA members attend conferences or other events in China, can CALA International Committee or Membership Committee coordinate CALA gathering events at the event to connect with those members?