Article IV. Duties of the Officers

Section 1. President

The president shall (1) have an overall responsibility in the programs and activities of the Association; (2) preside at all meetings of the members and of the Board; (3) appoint chairpersons for all standing committees and ad hoc committees from the membership of the Association with the advice of the Board, except for the chairperson of the Conference Program Committee who shall be the vice president/president elect, and the chairperson of the Nominating Committee who shall be the immediate past president; (4) be an ex-officio, non-voting member of all committees; (5) recommend to the Board such measures as he/she considers desirable to further the objectives and increase the effectiveness of the Association; (6) sign all contracts and other legal documents as co-signatory with the executive director; and (7) submit semi-annual and annual reports to the Board and membership through the executive director prior to the midwinter and annual meetings respectively.

Section 2. Vice President/President Elect

The vice president/president elect shall (1) assist the president in carrying out his/her duties; (2) serve as the Conference Program chairperson of the next annual program; (3) assume the duties and obligations of the president in the event of his/her absence or resignation; and (4) perform other duties as may be prescribed by the Board, the Executive Committee, or the president.

The incoming vice-president/president elect shall (1) assist the Executive Board in carrying out their duties as prescribed by the Board; (2) assume the duties and obligations of the vice-president/president elect in the event of his/her absence or resignation; and (3) perform other duties as may be prescribed by the Board, the Executive Committee, or the president.

Section 3. Treasurer

The treasurer shall (1) collect and disburse all funds of the Association under the instruction of the Board or the Executive Committee; (2) sign all checks drawn on Association funds in accordance with budget provisions; (3) keep bank accounts which shall be open to inspections of all members of the Board; (4) balance bank accounts on quarterly basis and submit quarterly reports to the Board through the president and the executive director; (5) furnish periodically such financial statements as may be required by the Board, the president, and the executive director; (6) serve as an ex-officio member of the Finance Committee; (7) submit semi-annual and annual reports to the Board through the president and the executive director prior to the midwinter and annual membership meetings; (8) submit an annual financial report at the annual membership meeting; and (9) co-sign the accounts of the Association with the executive director.

Section 4. Executive Director

The executive director shall (1) be the chief administrative officer of the Association; (2) assist the president and other officers of the Association in carrying out their responsibilities consistent with the policies established by the Board; (3) keep a record of the Board meetings and membership meetings; (4) communicate to members and to others such information as may be requested by the Board or the president; (5) serve as the liaison officer with the American Library Association, chapters and affiliates of the Association, and other outside agencies; (6) sign all contracts and legal documents as co-signatory with the president; (7) oversee bank accounts with the treasurer as co-signatory; and (8) perform other duties as may be prescribed by the Board or the Executive Committee.

Section 5. At-Large Directors

At-large directors shall (1) attend meetings of the Board and serve on committees of the Association, and (2) formulate and administer policies and programs that further the objectives of the Association.

Section 6. Journal Editor

The journal editor shall (1) edit and submit articles for publication in the journal of the Association in accordance with the editorial policies established by the Board, (2) oversee the publication and distribution of the journal, (3) prepare budget request and manage the authorized journal budget, (4) serve as an ex-officio member of the Publication Committee, and (5) submit semi-annual and annual reports to the Board through the president and the executive director prior to the midwinter and annual meetings.

Section 7. Newsletter Editor

The newsletter editor shall (1) edit, publish, and distribute the newsletter of the Association in accordance with the editorial policies established by the Board; (2) prepare budget request and manage the authorized newsletter budget; (3) serve as an ex-officio member of the Publication Committee; and (4) submit semi-annual and annual reports to the Board through the president and the executive director prior to the midwinter and annual meetings.

Section 8. Web Master

The web master shall (1) design, edit, and update the information and activities of the Association on the web in accordance with the website policies established by the Board; (2) serve as an ex-officio member of the Publications Committee; (3) chair the Web Committee; and (4) submit semi-annual and annual reports to the Board through the president and the executive director prior to the midwinter and annual meetings.

Section 9. Committee Chairpersons

  1. Awards Committee. The chairperson, with the help of the Committee members, shall issue calls for nominations for the Distinguished Service Award for the Association, select and recommend a recipient for the Award in accordance with the criteria and guidelines established by the Board.
  2. Conference Program Committee. The chairperson, with the help of the Committee members, shall be responsible for the planning of the annual program.
  3. Constitution and Bylaws Committee. The chairperson, with the help of the Committee members, shall review the Association’s Constitution and Bylaws and make recommendations to the Board for amendment, and make sure that the Association's business is conducted as prescribed in the Constitution and Bylaws.
  4. Finance Committee. The chairperson, with the help of the Committee members, shall review the financial situation of the Association and recommend to the president and the Board such measures, which will ensure a sound financial basis for the Association.
  5. International Relations Committee. The chairperson, with the help of the Committee members, shall promote, coordinate, and support non-political international library-related activities and programs within the Association's objectives and guidelines. The chairperson shall also promote international cooperation, especially among librarians and libraries who share the same mission as the Association.
  6. Membership Committee. The chairperson, with the help of the Committee members, shall keep an up-to-date membership roster, maintain complete membership records, recruit new members, publish and distribute a membership directory annually, and take charge of all membership activities.
  7. Nominating Committee. The chairperson, with the help of the Committee members, shall seek nominations from the membership and present a slate of nominees for elective and appointive positions in the Association in accordance with the provisions in Article VII of the Bylaws.
  8. Public Relations/Fund Raising Committee. The chairperson, with the help of the Committee members, shall prepare and distribute news releases and organize fund raising events to support the Association’s activities and programs within its objectives and guidelines.
  9. Publications Committee. The chairperson, with the help of the Committee members, shall handle publication projects of the Association as prescribed by the Board and shall recommend to the Board any changes or improvements in the overall publication program and policies of the Association.
  10. Scholarship Committee. The chairperson, with the help of the Committee members, shall issue calls for applications for scholarship opportunities in the Association, send announcements to the American Library Association accredited library schools, select scholarship recipients according to prescribed guidelines and inform the president, executive director, and the Board of Directors of the Committee decisions. In case of special circumstances, including but not limited to no award, disputes, and/or cases involving conflict of interest, the Board of Directors shall make the final decision on the award(s).
  11. Web Committee. The chairperson, with the help of the Committee members, is responsible for the continuous development and refinement of the Association’s websites.