Board Meeting II Agenda



2011/2012 CALA Board Meeting II

ALA Midwinter at Dallas

January 21, 2011 (Saturday), 07:00 - 10:00 pm

Location: Omni Dallas Hotel, Trinity 7, Dallas, TX

All available reports are posted on CALA Web:
Please review, print and bring the Agenda, all the handouts including reports, appendixes, proposals, recommendations and other documents to the Meeting.

Please arrange the documents according to the order in the Agenda.



I.         Welcome and Self Introduction

II.        Michael Porter, ALA Exe. Board Liaison to CALA (7:30 pm)

III.      Gina Millsap, 2013-2014 ALA Presidential Candidates (7:50 pm)

IV.      Barbara Stripling, 2013-2014 ALA Presidential Candidate (8:10 pm)

V.       Approval of Agenda


VI.       Approval of Minutes

1.    2010-2011 CALA Board Meeting III Minutes 6/25/2011

2.    2011-2012 CALA Board Meeting I Minutes 6/27/2011

3.    CALA Board Online Meeting Minutes 1/29/2011-6/20/2011
- Continuation of 2011 Board Meeting II


VII.     President's Report: Min Chou

VIII.   Executive Director’s Report: Haipeng Li

IX.      Treasurer’s Report and Finance Committee: Songqian Lu (Treasurer) and

Clement Lau (Finance Chair)

X.        Approval of Budget for 2011-2012


XI.      CALA Support for JCLC with Scholarships, Dora Ho, CALA-JCLC Rep


CALA Board to approve 10 scholarships at $500 each ( in total of $5,000) for attending the JCLC in November 2012 ( from NCAPLA Fund which currently has $12,000, from which CALA JCLC seed money was drawn)


XII.     Dr. Margaret Fung Memorial Fund



Approval of the establishment of Dr. Margaret C. Fung Memorial Fund


XIII.     Committee Reports

A.  Annual Conference Program Planning Committee (2011-2012): Esther Lee (Chair)

B.   Annual Conference Program Planning Committee (2012-2013): Lisa Zhao (Chair)

C.   Awards Committee: Liana Zhou & Maria Fung (Co-Chairs)

D.  Best Book Awards Committee: Chengzhi Wang & Min Tong (Co-Chairs)


CALA to present an E-certificate and/or paper certificate (if budget allows) to all the best book award winning authors each year.


E. CALA JLIS Editorial Board, Nancy Hershoff (Editor)

F.  CALA OPS Series, Xue-Ming Bao (Editor)

G. Conference Travel Grant Committee: Yongyi Song, Dajin Sun (Co-Chairs)

H. Constitution & Bylaws Committee: Manuel Urrizola (Chair)


The Committee recommends that the Board act on the proposed 2010-2011 amendments (see attachment)


I.   Finance Committee: Clement Lau (Chair)


1. In the 2010-2011 annual financial report, the Treasurer suggests “to use a database to manage CALA financial records more efficiently.” The Finance Committee supports this suggestion and would like to recommend to the Board that this suggestion should be pursued because it would help CALA manage its assets more prudently.

2. The Treasurer in her 2010-2011 report also suggests that CALA needs “to create the guidelines for CALA scholarship investment operations and management.” The Finance Committee also supports this suggestion and would like to recommend to the Board that this suggestion should be pursued as soon as possible.   

J.  International Relations Committee: Michael Huang (Chair)


To approve the Guidelines on Nominating CALA Members to Serve on IFLA Section Standing Committees, December 1, 2011


K.  Membership Committee: Weiling Liu, Lian Ruan (Co-Chairs)


1) "Rolling" year membership

2) Multiple formats of the Membership Directory, including pdf.
3) Clarification of Membership Categories

L.  Mentorship Program Committee: Hong Miao & Ying Zhong (Co-Chairs)

M.  Newsletter Committee: Priscilla Yu and Sai Deng (Co-Editors)

N.  Nominating Committee: Zhijia Shen (Chair)

Recommendation:  Approval of slate of candidates


O. Organization Manual Committee: Dora Ho (Chair)

Recommendation:   To approve the revised entries of the CALA Organization Manual to replace the current version on the CALA Web. 


P.  Public Relations/Fundraising Committee: Jia Mi & Yi Liang (Co-Chairs)

Q.  Publications Committee: Dajin Sun & Jia Mi (Co-Chairs)


To approve  the recommendation to  appoint Yunshan Ye as the editor-in-chief of the CALA OPS for the term of 2012-2015.


R.  Sally C. Tseng’s Professional Development Grant Committee: Ying Xu (Chair)

S.  Scholarships Committee: Anna Xiong & Vincci Kwong (Co-Chairs)


CALA approve change of guidelines of applications to specify that the scholarships are “to any full time student in an ALA-Accredited Master's or Doctoral program in Library and Information Studies” replacing the wording “to a full time student at an ALA-accredited library school in North America.”


T.  Web Committee: Weiling Liu & Vincci Kwong (Co-Chairs)


Needs SSL (Secure Sockets Layer) for key CALA sites to protect security and privacy of those sites with anticipated annual cost of approximate $15-20 per single-site.


XIII.    Reports from Ad Hoc Committees, Taskforces, Representatives and Others


A. Committee for the Jing Liao Award for the Best Research in All Media, Karen Wei (Chair)


Approve the Guidelines for Application and Selection (revised, December 2011) to
specify that each applicant may only submit one entry for the competition to allow maximum participation by interested CALA members.



B. 2011-12 CALA Presidential Initiative Task Force, Liana Zhou (Chair)

C. Task Force on Listserv Guidelines, Bin Zhang & Kuei Chiu (Co-Chair)

D. Task Force on Fundraising for Tornado Stricken Areas (June 2010-2012), Haiwang Yuan & Li Fu (Co-Chairs)

XIV.     Reports from Chapter Presidents

            A.   Greater Mid-Atlantic Chapter: Ding Ye (no report)

B.    Midwest Chapter: FuWaye Bender

C.    Northeast Chapter: Judy Xiao

D.    Northern California Chapter: Xiaoi Li

E.     Southeast Chapter: Li Zhang

F.     Southern California Chapter: Xiwen Zhang

G.    Southwest Chapter: Guopeng Zhang

XV.      Announcement:

Hong Miao, CALA representative to ALA Diversity Council 2011-13, reported that the group is planning for a program at the ALA annual and is soliciting ideas for topics. Please communicate with Hong if you have good ideas for diversity topics for them.