2012 Conference Program Planning Committee

 Chinese American Librarians Association
2012 Conference Program Planning Committee Report 

NAME OF THE COMMITTEE:   2012 Conference Program Planning Committee

MEMBER ROSTER:    Esther Lee, Chair, eyw888lee@gmail.com

Maria
Fung, m.fung@brooklynpubliclibrary.org

Vincci Kwong, vkwong@iusb.edu

Lili Li, lilili@GeorgiaSouthern.edu

Xiaoli
Li, xlli@lib.ucdavis.edu

Cathy
Yang, cyan@loc.gov

IS THIS AN INTERIM OR ANNUAL REPORT?
__ Interim _x_Annual

LIST SIGNIFICANT ACTIVITIES THE
COMMITTEE HAS DONE SINCE LAST REPORT:

Since the last CALA Midwinter Meeting in San Diego in January 2011, the 2012
Program Planning Committee has revised its responsibilities, procedures, publicity,
and  timeline for the CALA Organization
Manual (see Appendix I), and fine tuned the topic of the 2012 program and the
list of possible speakers.

The 2012 program theme is library advocacy, diversity, and leadership.  We hope our speakers will share with us
highlights of their lives, their favorite libraries and books, in addition to
their secrets in overcoming hurdles or in accomplishing goals.

The tentative speakers are:

1.     
Dr. Judy Chu, the first Chinese American Congresswoman
in the United States, living
in Monterey Park, California.

2.      Mr.
Jim Rettig, ALA President, 2008/2009, and the University Librarian at
the University of
Virginia.

3.      Ms.
Lisa See, a Chinese American bestselling author, living in Los Angeles, California.

4.      Dr.
Sha Li Zhang, CALA President, 2008/2009, and Assistant Dean for Collections
and Technical Services, University of North Carolina at Greensboro.

Presentation invitations were recently sent to the four distinguished
speakers above, inviting them to speak to us on Sunday, 6/24/2012, 1:30 p.m. - 3:00
p.m., during the American Library Association Annual Conference
in Anaheim, California. 
The Program Proposal for ALA
was completed (see Attachment II) and sent to Miguel Figueroa, Office of
Diversity, ALA.

We have already received a positive reply from one of the speakers.  In the event that any of the other speakers
are unavailable, we would make contacts from the following alternate list:

1       
Ms. Jean Quan, Mayor of Oakland

2       
Dr. Camila Alire, ALA
President,
2009/2010.

3       
Ms. Roberta Stevens, ALA
President,
2010-2011.

4       
Mr. Tom Galante, CEO, Queens Library, New York

5       
Ms. Yiyun Li, author of Gold Boy, Emerald Girl and Professor at the University
of  California
at Davis.

6       
Ms. Lingyao Wu, author of American Kids, Chinese Mothers and a humorous speaker.

Before the end of May 2012, all speakers will be confirmed, and details of
the program worked out.

LIST COMMITTEE RECOMMENDATIONS, IF
ANY, TO THE BOARD:

None

 

 

 

 

 

 

 

 

 

Respectfully submitted by

Esther Lee

Chair, 2012 Conference Program Planning Committee

2nd Vice President/2nd President Elect, 2010 - 2011, CALA

6/15/2011

 

APPENDIX 1

 

 

Chinese American Librarians Association

ANNUAL CONFERENCE PROGRAM PLANNING COMMITTEE

(for CALA Organization
Manual)

 

 

TYPE

  • Standing.

 

CHARGE

  • Plans, coordinates and
    delivers a Program for the CALA Annual Meeting one/two year(s) later, on a
    Sunday, 1:30 p.m. - 3:30 p.m., during the ALA Annual Conference.

 

COMPOSITION AND TERMS
OF OFFICE

  • Makeup:  Chair and members (5-7 odd numbers)
  • Chair:  First Vice-President/President Elect for
    the upcoming Program, and the

Second Vice-President/First Vice-President
Elect for another Program in

two years.

  • Members:  Two-year term. 

 

MAJOR
REPSONSIBILITIES

  • Creates
    a theme for the Annual Program.
  • Invites
    speakers for that Program
  • Acts
    as the Annual Program moderator.
  • Solicits
    co-sponsors and raises funds for the Annual Program.

 

PROCEDURES

  • Decides
    on the Program topic that will appeal to CALA members and ALA attendees.
  • Selects/Secures
    speakers for the Annual Program.
  • Handles
    all publicity for the event, including submitting program applications to
    the ALA
    program committee.
  • Communicates
    with the Executive Committee and the Local Arrangement Committee.
  • Responds
    to speakers' requests, and invites them to the annual Awards Banquet as
    CALA's honorable guests.
  • Makes
    arrangement for program equipment with the Local Arrangement Committee.

 

PUBLICITY

  • Sends
    program publicity to the webmaster to mount on CALA's website and
    listservs, including co-sponsors' listservs.
  • Sends
    program publicity to the ALA
    program committee.
  • Makes
    flyers for distribution: speakers, newspapers, and attendees.

 

SUGGESTED TIMELINE

Two Years Ahead

 

  • June/July - Chairperson works with the CALA President in
    selecting 4 - 6 Committee Members.
  • August/September - Convenes the Committee and shares Committee
    charges 

                                   
and timeline.

  • September/November - Brainstorms on program planning and
    discusses on

                                          possible
speakers (3-5), themes and topics.

  • December/January - Submits a Progress Interim Report to the CALA Board

                                    
with a tentative theme and speakers.

  • February/March - Fine-tunes the topic and identifies speakers.
  • April/May - Sends out presentation invitations to potential
    speakers.
  • May/June - Submits an Annual
    Report
    to CALA and submits a Program

Proposal to ALA for inclusion in the program book.

 

One Year Ahead

 

  • July/August - Follows up with letters sent to potential
    speakers.
  • September/November - Requests short biographical sketches with
    small 

photos, titles
of presentations, and abstracts from

speakers.

  • December - Submits an Interim
    Report
    to the Board.

 

Six Months before the Program

 

  • January/February  - Confirms
    speakers and topics.   

Starts soliciting co-sponsors' support,
financial or

otherwise, from vendors and
friends of libraries.

  • March/April  - Prepares publicity and program flyers.

Requests speakers to send PowerPoint
presentations to the Chair.

  • May - Publicizes the Program via CALA websites, listservs,
    Newsletter, and 

            other media
outlets.

Sends
flyers (draft) to speakers and the Local Arrangement Committee.

Asks the President and the
Executive Director to send letters to all

speakers, inviting them to the CALA Awards Banquet as CALA's  

honorary guests.

  • June - Send letters and flyers to speakers regarding the
    location, time, and date of 

            the Program and
Banquet as soon as ALA
releases the Program schedules

and locations (at least one week in
advance).             

Acts as a moderator for the Annual Program.

Socializes
with and thanks speakers, co-sponsors and donors at the Banquet.

Submits
a Final Report (Annual) to the Board
and Newsletter Editors.

 

 

(Revised in June, 2011 by Min Chou and Esther Lee, 2010 -
2012 Conference Program Planning Committees)

                                                            APPENDIX
II

 

 

 

 

Annual Conference Call for
Proposals         
                                                 Office use only

2012 - Anaheim,
California
                                                            CPCT
Control # ________

                                                                                    ALA Unit _____________

 

Due: __________________     Return
copy to
______________________________________________________________

 

.

 

Name of Group(s)
presenting program
(include unit,
sub-unit, committee and co-sponsors):

Chinese American Librarians
Association (CALA)

 

Program Chair's Name:   
Esther Lee

Address:  110-45 71st Road

City:    Forest Hills                                                                  State:   NY       Zip:
11375

Daytime Phone: 347-476-4479                                                            E-mail: eylee888@gmail.com

Fax:

Proposed Program
Title: 
Library Advocacy, Diversity,
and Leadership

 

 

Program Restrictions
(i.e., speaker date restrictions, conflict times, etc.)

 

 

Program Day and Time (Circle one in each category):

Program Day:                        Saturday          Sunday                        Monday           Tuesday

Program Time:          8:00 a.m. - 10:00 a.m.             1:30 p.m. - 3:30 p.m.

8:00 a.m. - 12:00 p.m.                        1:30
p.m. - 5:30 p.m.

10:30 a.m. - 12:00 p.m.                      4:00 p.m. - 5:30 p.m.

 

 

Alternate
Day and Time:

 

Tentative Program
Description (75 words or less - attach separate sheet if necessary):

 

The theme of the program is
library advocacy, diversity, and leadership. 
Four distinguished and successful
leaders  (a congresswoman, an  ALA Past  President, an author, and an assistant
dean of libraries),  with diverse
backgrounds and achievements, have been invited to share with us highlights of
their lives, their favorite libraries and books, in addition to their secrets
in overcoming hurdles or in accomplishing goals.

 

Target Audience and
Estimated Size: 
Open to all ALA Conference attendees
who are interested in librarianship or notable
people's talks.

Estimated
size is 100.

 

*POSSIBLE program track
(identify 1st, 2nd and 3rd choices):

 

1st choice:  Administration & Leadership

Subtrack:   Leadership and
Management

 

2nd
choice: 
Authors, Literature and Programming

Subtrack:   Cultural
Diversity

 

3rd
choice: 
Human Resources and Staff  Development

Subtrack: Career Paths and Professional Development

 

*These program tracks
are only suggestions.  Final track titles
may be different.

 

 

(OVER)

 

 

 

2010 Tracks and Subtracks

 

 

Administration
& Leadership

Subtracks

Advocacy, Marketing, & Fundraising

Buildings

Collaboration

Leadership & Management

Trustee

Other:________________________

 

Authors, Literature &
Cultural Programming

Subtracks

            Cultural
Diversity

            Other:________________________

 

 

Children & Young
Adults

 

Subtracks

Advocacy

Best Practices and Programming

Literature & Collection Development

Partnership

Research

Technology

Other:________________________

 

Collection Management
& Technical Services

 

Subtracks

Cataloging & Metadata

Collection Development

Preservation

Other:________________________

 

 

Digital Information &
Technologies

 

             Subtracks

             Transformations and Innovations

 

Human Resources and Staff Development

                   

            Subtracks

            Career Paths and Professional Development

            Other:_________________________

 

Issues

 

              Subtracks

              Copyright & Intellectual Property

             
Other:_______________________

 

Research

 

Staff Support Interests

User
Services

Subtracks

Literacy and Learning

Outreach

Other:________________________