2012 Conference Program Planning Committee

 Chinese American Librarians Association
2012 Conference Program Planning Committee Report 

NAME OF THE COMMITTEE:   2012 Conference Program Planning Committee

MEMBER ROSTER:    Esther Lee, Chair, eyw888lee@gmail.com

Maria Fung, m.fung@brooklynpubliclibrary.org

Vincci Kwong, vkwong@iusb.edu

Lili Li, lilili@GeorgiaSouthern.edu

Xiaoli Li, xlli@lib.ucdavis.edu

Cathy Yang, cyan@loc.gov

IS THIS AN INTERIM OR ANNUAL REPORT? __ Interim _x_Annual

LIST SIGNIFICANT ACTIVITIES THE COMMITTEE HAS DONE SINCE LAST REPORT:

Since the last CALA Midwinter Meeting in San Diego in January 2011, the 2012 Program Planning Committee has revised its responsibilities, procedures, publicity, and  timeline for the CALA Organization Manual (see Appendix I), and fine tuned the topic of the 2012 program and the list of possible speakers.

The 2012 program theme is library advocacy, diversity, and leadership.  We hope our speakers will share with us highlights of their lives, their favorite libraries and books, in addition to their secrets in overcoming hurdles or in accomplishing goals.

The tentative speakers are:

1.      Dr. Judy Chu, the first Chinese American Congresswoman in the United States, living in Monterey Park, California.

2.      Mr. Jim Rettig, ALA President, 2008/2009, and the University Librarian at the University of Virginia.

3.      Ms. Lisa See, a Chinese American bestselling author, living in Los Angeles, California.

4.      Dr. Sha Li Zhang, CALA President, 2008/2009, and Assistant Dean for Collections and Technical Services, University of North Carolina at Greensboro.

Presentation invitations were recently sent to the four distinguished speakers above, inviting them to speak to us on Sunday, 6/24/2012, 1:30 p.m. - 3:00 p.m., during the American Library Association Annual Conference in Anaheim, California.  The Program Proposal for ALA was completed (see Attachment II) and sent to Miguel Figueroa, Office of Diversity, ALA.

We have already received a positive reply from one of the speakers.  In the event that any of the other speakers are unavailable, we would make contacts from the following alternate list:

1        Ms. Jean Quan, Mayor of Oakland

2        Dr. Camila Alire, ALA President, 2009/2010.

3        Ms. Roberta Stevens, ALA President, 2010-2011.

4        Mr. Tom Galante, CEO, Queens Library, New York

5        Ms. Yiyun Li, author of Gold Boy, Emerald Girl and Professor at the University of  California at Davis.

6        Ms. Lingyao Wu, author of American Kids, Chinese Mothers and a humorous speaker.

Before the end of May 2012, all speakers will be confirmed, and details of the program worked out.

LIST COMMITTEE RECOMMENDATIONS, IF ANY, TO THE BOARD:

None

 

 

 

 

 

 

 

 

 

Respectfully submitted by

Esther Lee

Chair, 2012 Conference Program Planning Committee

2nd Vice President/2nd President Elect, 2010 - 2011, CALA

6/15/2011

 

APPENDIX 1

 

 

Chinese American Librarians Association

ANNUAL CONFERENCE PROGRAM PLANNING COMMITTEE

(for CALA Organization Manual)

 

 

TYPE

  • Standing.

 

CHARGE

  • Plans, coordinates and delivers a Program for the CALA Annual Meeting one/two year(s) later, on a Sunday, 1:30 p.m. - 3:30 p.m., during the ALA Annual Conference.

 

COMPOSITION AND TERMS OF OFFICE

  • Makeup:  Chair and members (5-7 odd numbers)
  • Chair:  First Vice-President/President Elect for the upcoming Program, and the

Second Vice-President/First Vice-President Elect for another Program in

two years.

  • Members:  Two-year term. 

 

MAJOR REPSONSIBILITIES

  • Creates a theme for the Annual Program.
  • Invites speakers for that Program
  • Acts as the Annual Program moderator.
  • Solicits co-sponsors and raises funds for the Annual Program.

 

PROCEDURES

  • Decides on the Program topic that will appeal to CALA members and ALA attendees.
  • Selects/Secures speakers for the Annual Program.
  • Handles all publicity for the event, including submitting program applications to the ALA program committee.
  • Communicates with the Executive Committee and the Local Arrangement Committee.
  • Responds to speakers' requests, and invites them to the annual Awards Banquet as CALA's honorable guests.
  • Makes arrangement for program equipment with the Local Arrangement Committee.

 

PUBLICITY

  • Sends program publicity to the webmaster to mount on CALA's website and listservs, including co-sponsors' listservs.
  • Sends program publicity to the ALA program committee.
  • Makes flyers for distribution: speakers, newspapers, and attendees.

 

SUGGESTED TIMELINE

Two Years Ahead

 

  • June/July - Chairperson works with the CALA President in selecting 4 - 6 Committee Members.
  • August/September - Convenes the Committee and shares Committee charges 

                                    and timeline.

  • September/November - Brainstorms on program planning and discusses on

                                          possible speakers (3-5), themes and topics.

  • December/January - Submits a Progress Interim Report to the CALA Board

                                     with a tentative theme and speakers.

  • February/March - Fine-tunes the topic and identifies speakers.
  • April/May - Sends out presentation invitations to potential speakers.
  • May/June - Submits an Annual Report to CALA and submits a Program

Proposal to ALA for inclusion in the program book.

 

One Year Ahead

 

  • July/August - Follows up with letters sent to potential speakers.
  • September/November - Requests short biographical sketches with small 

photos, titles of presentations, and abstracts from

speakers.

  • December - Submits an Interim Report to the Board.

 

Six Months before the Program

 

  • January/February  - Confirms speakers and topics.   

Starts soliciting co-sponsors' support, financial or

otherwise, from vendors and friends of libraries.

  • March/April  - Prepares publicity and program flyers.

Requests speakers to send PowerPoint presentations to the Chair.

  • May - Publicizes the Program via CALA websites, listservs, Newsletter, and 

            other media outlets.

Sends flyers (draft) to speakers and the Local Arrangement Committee.

Asks the President and the Executive Director to send letters to all

speakers, inviting them to the CALA Awards Banquet as CALA's  

honorary guests.

  • June - Send letters and flyers to speakers regarding the location, time, and date of 

            the Program and Banquet as soon as ALA releases the Program schedules

and locations (at least one week in advance).             

Acts as a moderator for the Annual Program.

Socializes with and thanks speakers, co-sponsors and donors at the Banquet.

Submits a Final Report (Annual) to the Board and Newsletter Editors.

 

 

(Revised in June, 2011 by Min Chou and Esther Lee, 2010 - 2012 Conference Program Planning Committees)

                                                            APPENDIX II

 

 

 

 

Annual Conference Call for Proposals                                                           Office use only

2012 - Anaheim, California                                                             CPCT Control # ________

                                                                                    ALA Unit _____________

 

Due: __________________     Return copy to ______________________________________________________________

 

.

 

Name of Group(s) presenting program (include unit, sub-unit, committee and co-sponsors):

Chinese American Librarians Association (CALA)

 

Program Chair's Name:    Esther Lee

Address:  110-45 71st Road

City:    Forest Hills                                                                  State:   NY       Zip: 11375

Daytime Phone: 347-476-4479                                                            E-mail: eylee888@gmail.com

Fax:

Proposed Program Title:  Library Advocacy, Diversity, and Leadership

 

 

Program Restrictions (i.e., speaker date restrictions, conflict times, etc.)

 

 

Program Day and Time (Circle one in each category):

Program Day:                        Saturday          Sunday                        Monday           Tuesday

Program Time:          8:00 a.m. - 10:00 a.m.             1:30 p.m. - 3:30 p.m.

8:00 a.m. - 12:00 p.m.                        1:30 p.m. - 5:30 p.m.

10:30 a.m. - 12:00 p.m.                      4:00 p.m. - 5:30 p.m.

 

 

Alternate Day and Time:

 

Tentative Program Description (75 words or less - attach separate sheet if necessary):

 

The theme of the program is library advocacy, diversity, and leadership.  Four distinguished and successful leaders  (a congresswoman, an  ALA Past  President, an author, and an assistant dean of libraries),  with diverse backgrounds and achievements, have been invited to share with us highlights of their lives, their favorite libraries and books, in addition to their secrets in overcoming hurdles or in accomplishing goals.

 

Target Audience and Estimated Size:  Open to all ALA Conference attendees who are interested in librarianship or notable people's talks.

Estimated size is 100.

 

*POSSIBLE program track (identify 1st, 2nd and 3rd choices):

 

1st choice:  Administration & Leadership

Subtrack:   Leadership and Management

 

2nd choice:  Authors, Literature and Programming

Subtrack:   Cultural Diversity

 

3rd choice:  Human Resources and Staff  Development

Subtrack: Career Paths and Professional Development

 

*These program tracks are only suggestions.  Final track titles may be different.

 

 

(OVER)

 

 

 

2010 Tracks and Subtracks

 

 

Administration & Leadership

Subtracks

Advocacy, Marketing, & Fundraising

Buildings

Collaboration

Leadership & Management

Trustee

Other:________________________

 

Authors, Literature & Cultural Programming

Subtracks

            Cultural Diversity

            Other:________________________

 

 

Children & Young Adults

 

Subtracks

Advocacy

Best Practices and Programming

Literature & Collection Development

Partnership

Research

Technology

Other:________________________

 

Collection Management & Technical Services

 

Subtracks

Cataloging & Metadata

Collection Development

Preservation

Other:________________________

 

 

Digital Information & Technologies

 

             Subtracks

             Transformations and Innovations

 

Human Resources and Staff Development

                   

            Subtracks

            Career Paths and Professional Development

            Other:_________________________

 

Issues

 

              Subtracks

              Copyright & Intellectual Property

              Other:_______________________

 

Research

 

Staff Support Interests

User Services

Subtracks

Literacy and Learning

Outreach

Other:________________________