2010/2011 CALA Board Meeting II Minutes ALA Midwinter at San Diego

AMERICAN LIBRARIANS ASSOCIATION

2010/2011 CALA Board Meeting II
Minutes

ALA Midwinter at San Diego

January 8, 2011 (Saturday), 07:00
- 10:00 pm

Location: Hilton Bayfront-Aqua 304


Board of Directors Present:
Zhijia Shen, Haipeng Li, Min Chou, Esther Lee, Songqian
Lu, Xudong Jin, Hong Xu, Manuel Urrizola, Karen Wei, Nancy hershoff, Guoqing
Li, Jianye He, Joy Wang, Ning Zou, Mon Tong, Irene Ke.

Absence requested & approved:
Liana Zhou, Lisa Zhao, Vincci Kwong, Dajin Sun,
Jen-chien Yu, Haiwang Yuan, Ming-sun Poon, Hong Miao, Lina Ding, Mengxiong Liu,
Maria Fung, Yi Liang, Bin Zhang

Guests:
Mauree Sullivan, Sue Stroyan, Diane Chen, Cecilia
Poon, Sally Tseng, Sha Li Zhang, Win Shih, Denise Kwan, Bonnie Fung, Shuyong
Jiang, Yongyi Song

At 7:15 pm., CALA President, Zhijia Shen called the
meeting to order. Self introductions were conducted. Zhijia Shen welcomed Sally
Tseng, CALA Honorary Executive Director, and long time CALA leader, to the
Board meeting.

ALA Presidential candidate, Maureen Sullivan, was
recognized and given the opportunity to speak first. Maureen indicated her goal
of coming here was to listen and hear the needs from the caucus groups,
particularly CALA. She stated her goals, if elected, would be to promote
diversity, leadership and advocacy. Her many years of management experience
& skills would facilitate the accomplishment of these goals.

Approval of Agenda
Zhijia Shen asked the Board to review, discuss and
vote to approve the agenda. Xudong Jin moved to remove the action item of the
CALAMW Chapter Election of 2009 from the agenda, seconded by Nancy Hershoff.
CALA Executive Director, Haipeng Li, submitted two special reports-one on the
CALAMW Chapter election and the other on the CALA tax issue. In his Special
Report on CALAMW Chapter Election '09 - Violation of CALA C&BLs, he
provided some background for this issue:

The MW Chapter conducted its election in June of
2009. The MW Chapter Nominating Committee of 2009 had two candidates on the
ballot for the Vice President/President Elect position. One candidate received
22 votes and the other received 5 votes. The MW Chapter Nominating Committee of
2009 decided to choose the candidate with 5 votes for the position and made a
public announcement subsequently. This action was a clear violation of the CALA
Constitution & Bylaws which provides that the "nominee who receives the
largest number of votes for any office shall be elected" (See CALA Bylaws
Article VII Section 4). This has had very negative impact and serious
ramifications on the organization.

A discussion was held to discuss the pros and cons of
the item on the agenda. One suggestion was to remove it because it had been a
while since it happened and CALA should not go back to redo the election. An
opposing suggestion was to keep the MW Chapter election item on the agenda for
a discussion because this is an issue of violation of the CALA Constitution
& Bylaws which has not been addressed by the organization and should be
addressed by the Board. Not addressing this issue by CALA as an organization
would be irresponsible to CALA and to its members. The organization needs to
take an official stand on this issue and not avoid it.

At 7:55 pm. ALA presidential candidate, Sue Stroyan,
came to speak to the CALA Board. Her theme was Tansforming Libraries and
Engaging Members. She also indicated that, if elected, she would work with CALA
on addressing its needs ad support CALA together with other ethnic caucuses.

Then the discussion on the agenda was resumed. After
some debates and discussions, Zhijia Shen announced she would call for a vote.
Min Chou suggested that we do a roll call and record all votes clearly on the
record. A roll call vote was then called:

To remove the CALAMW Chapter Election of 2009 from
the agenda:
Yes votes: Xudong Jin, Hong Xu, Jianye He, Nancy
Hershoff, Irene Ke, Guoqing Li, Karen Wei, Zhijia Shen

No votes: Joy Wang, Esther Lee, Songqian Lu, Ning
Zou, Min Tong, Min Chou, Manuel Urrizolla, Haipeng Li.

There were 8 Yes votes and 8 No votes which was a
tie. The motion was defeated and the action item-CALAMW Chapter Election of
2009 remains on the agenda.

A few further revisions were added to the agenda:
1. CALA Board Special Online Meeting (2009-2010)
6/26/10 - changed to 6/15/10
2. International Relations Committee suggestion items-
changed to action items
3. Best Book Awards Committee-changed to Best Book
Committee (later it was found out that even though the committee charges were
modified the name of the comm. still remains unchanged so the original name
Best Book Awards Committee still remains).
4. Xudong Jin asked to add to the CALA Board Special
Online Meeting minutes on Approving the CALA President's Recognition Award
6/15/10 the following to para. 1 of p. 2: "Majority of EC members supported the
"make-up plan."
Manuel moved to approve the meeting minutes as
corrected, seconded by Nancy Hershoff. Voting was conducted and motion passed.

At 8:25 pm., ALA Exe. Board Liaison to CALA, Diane
Chen, came to speak to the CALA Board. Her talking points included: ALA's new
strategic plan which includes two new key areas: Transforming Libraries and
Engaging Members.
Diane also gave an update on midwinter: 5,180
registered by Dec. 30, 2010, a little lower number than Boston last year. She
also outlined the issues in the "white paper" on midwinter which explores new
ways of how meetings are conducted. ALA welcomes suggestions and feedback. ALA
is also planning for the first virtual membership meeting this summer. She also
gave updates on the legislative news, the Our Authors, Our Advocates
presidential initiative, and the Why I need My Library contest.

Meeting was resumed after Diane's report. Xudong Jin
moved to adjourn the meeting at 10:00 pm, seconded by Nancy Hershoff. Voting
was conducted and the motion passed.

After long discussions of the agenda, Zhijia Shen
called to approve the agenda. Manuel moved to approve the agenda as amended,
seconded by Min Chou. Voting was called and the motion passed.

President report: please refer to the report and the Response to the Special Report on CALA MW Election ‘09
posted on the CALA meeting website at http://www.cala-web.org/node/1155

Exe. Director report and two special reports: please refer to the reports posted on the CALA meeting
website at http://www.cala-web.org/node/1155:
Special Report on CALAMW Chapter Election '09 - Violation of CALA C&BLs and
the Special Report on CALA Taxes for 2008 and 2009.

Shuyong Jiang, former CALA Treasurer of 2008 and
2009, told her story for not filing the 2008 and 2009 IRS Tax returns.
Haipeng summarized his report on back filing CALA tax returns and his
efforts working with Songqian Lu, current CALA Treasurer since July 2010 on the
2008 and 2009 tax returns for CALA.  On November 15, 2010, IRS sent CALA a
penalty in the amount of $1,516.25 for failing to file the 2008 tax return.
Haipeng was able to talk and to convince the IRS officer to remove the
penalty.

The discussion on the tax again was a heated issue.
Like many Board members present, Sally Tseng, CALA Honorary Executive Director,
was shocked by these two serious problems, while observing the continuous
disturbing situation at the Board meeting. Sally spoke to advise the Board,
that we were volunteers for CALA, we should thank those who care and work for
CALA with dedication and integrity.  Haipeng and Songqian should be
recognized and be thanked for doing the right thing to rescue CALA.  What
Haipeng has done and is doing should not be attacked by anyone, for he is doing
the right thing to retain CALA's integrity.  CALA and the Board should
thank Haipeng for his unwavering determination to work with the IRS and a CPA
to back file the tax returns and to find solutions to resolve the problems as
well as to obtain waiver of the IRS penalty.

Treasurer's report: please refer to the report posted on the CALA meeting
website at http://www.cala-web.org/node/1155. Two
items need Board action:
1. The hiring of a CPA: Voting was called and motion
passed.
2. Create inventory of CALA financial documents:
Voting was called and motion passed.

Budget for 2010-2011: a couple of revisions were added:
1. change the budget for hiring of CPA from $200 to
$500
2. add cost of making plaque for NLC in Sept. of 2010
at $100
Nancy moved to approve the amended budget; Manuel
seconded. Voting was called and motion passed.

It was 10:00 pm. A suggestion was made to continue
the meeting online.
Another suggestion was to include the CALAMW Officers
in the CALAMW Chapter Election discussion online. Xudong Jin moved, seconded by
Nancy Hershoff. Voting was called, all in favor except one No vote. Motion carried.

The meeting adjourned at 10:05 pm.

Respectfully submitted

Haipeng Li

1/15/2011