Meeting III Minutes 6-26-2010


Chinese American Librarians Association
CALA Board (2009-2010) Meeting III Minutes
6-26-2010 Saturday 7:00-10:00 p.m.
Renaissance Washington-Meeting Rm. 04
Washington, D.C.



Board of Directors present:  Xudong Jin, Haipeng Li, Zhijia Shen, Sha Li Zhang, Min Chou, Hong Miao, Karen Wei, Shuyong Jiang, Lisa Zhao, Haiwang Yuan, Li Sun, Ding Ye, Hong Xu, Jiun Kuo, Liana Zhou, Maria Fung, Yi Liang, Manual Urrizola

Absence Requested & Approved: Lili Li, Vincci Kwong, Amy Tsiang, Bin Zhang, Jen-chien Yu, Dajin Sun, George Yi

Absence: Joy Wang

Guests: Diane Chen, Patty Wong, Ken Yamashita, Guoqing Li, Irene Ke, Songqian Lu, Esther Lee, Raymond Wang, Sai Deng

CALA President, Xudong Jin, opened the meeting at 7:15 pm.  Quorum was reached. Before starting the meeting Xudong Jin asked for volunteers for taking photos for all CALA events in D.C. at the request of both Newsletter Editors. Zhijia Shen and Min Chou volunteered. Sai Deng also agreed to take photos where she could.

I. Self introductions

Self introductions were conducted.

II. Approval of Agenda:

One agenda was added: Diversity Council Report from Shuyong Jiang. Approval of the agenda with the addition was conducted and approved.

III. Approval of Meeting minutes:

Motion to approve minutes was made by Manuel Urrizola and seconded by Maria Fung. Voting was conducted. 13 voted Yes and 5 abstained (those who were not present at the Boston meeting). The motion passed.

IV. Guests speakers:

Patty Wong presented to the Board her thoughts on the Camila Alire's Presidential Family Literacy Project. She indicated that all information on the project was online. All caucuses presented poster sessions and she praised how hard all caucuses worked and pulled everything together in a short time. She also thanked CALA for its support and participation in the project on behalf of Camila.

Diane Chen, ALA Executive Board liaison, also updated CALA on what ALA's initiatives and events. By Saturday, the number of attendees to ALA Annual in D.C. was 24,000. Currently ALA membership is 62,251, and personal membership is up.

ALA's 2015 strategic plan has been forwarded to Council for discussion and adoption at Annual. ALA will also continue its commitment to literacy, intellectual freedom, diversity, and equity of access. Also a lot of new membership information is added to the ALA website for those who are interested. Diane also talked about the ALA Presidential Spectrum Initiative. She indicated that the "Dinners for Spectrum Scholars" was in full swing across the country. She had read that all other four caucuses had made contributions/pledges to support the initiative and was wondering where CALA was in this process. Diane also updated us on the Haiti Library reconstruction indicating that ALA members could have a new way to help building libraries in the disaster areas by "texting" donations of $10 their cell phones which is tax deductable. She also talked briefly about ALA President of 2010-2011 "our authors and our libraries" initiative.

V. CALA Support for ALA Presidential Spectrum Scholarship Initiative

Background information: three ALA presidents: Jim Rettig, Camila Alire, Roberta Stevens, together with Betty Turock, launched the ALA Presidential Spectrum Scholarship Initiative whose aim was to raise $1 million to support the ALA Spectrum Scholarship Program. Two ALA presidents, Jim Rettig and Camila Alire came to talk to the CALA Board at ALA midwinter in Boston and asked CALA for support.

Discussions were held whether CALA should support such a program. Zhijia Shen moved that CALA support the ALA Presidential Spectrum Scholarship Initiative which was seconded by Shuyong Jiang. Voting was conducted and the motion passed unanimously.

Then discussion turned to how much CALA should support. Some concerns were raised that CALA's finances should be considered first before making that decision. Clarification was given that this would be a one time thing instead of an ongoing commitment on a regular basis. Min Chou indicated that ALA has a naming opportunity where if the minimum of $6,500 was met, then the organization or individual's name could be attached to the scholarship, for example, CALA Spectrum Scholarship. This received much interest from the Board. Zhijia Shen then moved that CALA support the ALA Presidential Spectrum Scholarship Initiative by using the naming opportunity to name the scholarship ALA Spectrum Scholarship. The motion was seconded by Hong Miao. Voting was conducted and the motion was passed unanimously.

VI. Awards Committee

Raymond Wang, on behalf of the Awards Committee, reported and explained to the Board the recommendation, which has the following regarding Criteria #3 for award nominees:

Original wording:

There shall be no age, sex, nationality, length of service to the profession, or other limitations other than those specified above. The recipient need not be a member of the Association.

Committee recommended wording:

Criteria #3. There shall be no special consideration for or against a candidate's age, gender, or length of service to the profession. The recipient needs to be of Chinese origin, and a member of CALA (the Association). Self-nomination is accepted.

Board approved wording:

There shall be no consideration for or against a candidate's age, gender, nationality, religion, sexual orientation, or length of service to the profession. The recipient needs to be a member of CALA.

A motion was made by Liana Zhou to approve this new wording, seconded by Zhijia Shen. The motion passed by vote unanimously.

VII. Best Book Awards Committee

The Best Book Awards Committee made a recommendation to downsize the award categories from four to two: adult fiction and children's fiction. Discussions were held. The Board questioned the purpose of this committee and the awards. There have been some difficulties in giving out award certificates or winners coming or contacting us to receive the awards who either do not care about CALA or were lack of resources to come to the CALA banquet. After some discussions, the Board felt that the focus of the committee should be changed. A suggestion was made for the committee to come up with a list of best books to recommend each year to those interested, libraries and individuals. Shuyong moved that the Best Book Awards Committee produce a lit of best books each year to recommend to libraries, which was seconded by Hong Miao. The motion was approved by vote unanimously.


The CALA JLIS Editorial Board moves to renew another term (2010/11 - 2012/13) for Manuel Urrizola and Xue-ming Bao on the CALA JLIS Editorial Board. Voting was conducted. All voted YES except one abstention.

IX. Constitution & Bylaws

The C&BL Committee moves that Training for CALA officers in the Constitution and Bylaws be a required component of officer transition in CALA

The motion was approved by vote unanimously.

X. Membership Committee
The Membership Committee moves that the CALA Membership Directory be published online with password access and to print on demand only. Voting was conducted. All voted YES and the motion carries.

XI. Publications Committee

The Publications Committee recommends continuing the appointment of David Hickey to serve as assistant OPS editor for another term. Voting was conducted. All voted YES and the motion carries.

XII. Scholarships Committee:
The Scholarship Committee recommends offering scholarship to part time students Voting was conducted. All voted YES and the motion carries.

XIII. Web Committee  
The Web Committee recommends the upgrading of the current web hosting plan to one that provides more system. Voting was conducted. All voted YES and the motion carries.

XIV. Review of Emerging Leaders Program Taskforce
The Taskforce recommends that CALA continue to support two members per year, if budget allows, to  participate in the ALA ELP program. Voting was conducted. All voted YES and the motion carries.

XV. Diversity Council Report by Shuyong Jiang. Shuyong reported that there were 75 spectrum scholars this year. ALA will increase its efforts to recruit more at the high school level and will enhance communication with ethnic caucuses.

It was 10:00 pm. Shuyong voted to adjourn the meeting. Hong Miao seconded. The motion was approved by voting.

Haipeng Li
Respectfully Submitted