GUIDELINE FOR CALA’S FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS Revised August 26, 2010

GUIDELINE FOR

CALA'S FUNDRAISING AND
DONATIONS DUE TO MAJOR DISASTERS


Revised August 26,
2010

PRELUDE

The Chinese American Librarians Association (CALA) is a
nonprofit organization with a tax-exempt status under Section 501( C ) (3) of
the Internal Revenue Code.

CALA's chief source of income is derived from membership
dues and fundraising.

Two of the CALA's objectives are:

  • To
    promote Sino-American librarianship and library services in the United States and the exchange with China.
  • To
    provide a vehicle whereby Chinese American librarians may cooperate with
    other associations or organizations having similar interests.

Apparently because of recent global warming, more and more serious
natural disasters around the world had caused enormous casualties, and heavily
damaged or destroyed buildings, including libraries and homes, resulting in great
losses of personal properties. 

As a professional organization, CALA has been responding and
making donations to several disaster relief funds during the past decade, such
as those for the 9.21 Earthquake in Taiwan in 1999, the Tsunami of Indonesia in
2004, the Hurricane Katrina of New Orleans in 2005, the 5.12 Wenchuan Earthquake
in China in 2008, and the 8.8 Typhoon Morakot in Taiwan in 2009.

The aim of specific fundraising and donations due to
major disasters is to aid in alleviating the catastrophic damage to libraries
and librarians particularly in the areas of the U.S.
and China. 

DEFINITION AND EXAMPLES OF CATASTROPHIC LEVEL OF DISASTERS

Disasters are at the catastrophic level if they destroy the
entire or major portions of villages or towns. 
Sample catastrophes are caused by:

  • Earthquakes
    (magnitudes of 7.0 in the Richter scale and up)
  • Floods
    (including on the Saffir-Simpson Scale Category 5, super typhoons at 10 or
    higher degrees, snow-storms, and tsunamis)
  • Wildfires.

CALL FOR DISASTER DONATION

 

The call for a fundraising and donation to assist a disastrous
area's Library Association will come from the President, if the occasion so
warrants. This President must have the prior approval of the Board of Directors
for such an action.  The President will
set up a Taskforce on Donations Due to Disasters, to ensure that a CALA Relief
Fund is established and the project is completed smoothly.  Such a call will be limited to no more than once a year.

CALA DISASTER RELIEF
FUND

After the Call for Donations, CALA  board may contribute towards the CALA Relief
Fund a maximum of US $1,000.00 from the affordable CALA General Fund Account.  Together with other donated funds for this
relief, the CALA Relief Fund will be donated to librarians or libraries affected
by the catastrophe.  Such a donation will
be limited to no more than once a year.

GIFT
BOOKS/MATERIALS

Gift books and equipments or other materials will be
accepted when sufficient funds to cover the cost of shipping and handling to
designated library or libraries. These gifts become the properties of the
receiving library or libraries. 

USE OF CALA DISASTER
RELIEF FUND

Each receiving library who receives the CALA Disaster Relief Fund may use the fund to purchase books,
journals, equipment, or materials for rebuilding their library
collections.  These materials may be
marked with appropriate bookplates referring them as CALA's gifts.  This process will be coordinated by each
disaster Taskforce with the CALA counterpart Library Association or with each
individual library.

CALA COLLABORATION
WITH THE COUNTERPART LIBRARY ASSOCIATION

The Chair of the Taskforce will communicate and work with
the counterpart Library Association in the affected area, in order to gather
information and to assist in the distribution of the Fund.

CALA TREASURER

The Treasurer is responsible for monitoring the CALA General
Fund Account for annual expenditures, and for informing the Board whether there
is enough money available for the Association to make a donation.  The Treasurer is also responsible for
receiving and recording the dates of donations, donors, and amount into the
CALA's Account database. The CALA President will designate another member to receive
incoming donations in case the Treasurer is not available.  The President, Treasurer, and Taskforce Chair
should work closely together, so that acknowledgements and receipts can be sent
out to donors on a timely basis.

COMMITMENT TO DONORS

CALA ensures that all donations received (minus handling
charges made by Pay-Pal) will be fully used for the established purpose. CALA
must ensure the incoming and the outgoing Relief Fund have total
transparency.  List of donors and the amount
received will be reported to the CALA Board by the Taskforce Chair. (List of
donors will also be acknowledged on the CALA Listserv, CALA Web, and CALA
Newsletter.)

THANK YOU LETTERS AND RECEIPTS FOR DONORS

An official Thank Your
Letter
and an official CALA Receipt
stating the date, fund, and amount donated to the Relief Fund will be sent to
each donor by the Taskforce Chair, working in concert with the Treasurer (for
the Receipts), the President and the
Executive Director.

REPORTS

The Chair of the Taskforce should submit semiannual reports to the President and the Executive Director
for the Board.  These reports should
include:

  • The list
    of donors and the total amount of money received for the purpose.
  • The distribution
    of the donation when available.
  • The
    response from the counterpart Library Association.
  • An
    assessment of the project at the end of the task.

RECOMMENDATIONS

1. 
Donations may be extended to those seriously affected by disasters out
of the range of "natural disasters".  The
Board should discuss such incidents on a case-by-case basis.

2. 
Individual accidents that happen to CALA members, including student
members, should be dealt with at the local Chapter level.

3. 
The Taskforce requests the Board to approve this document titled GUIDELINE
FOR CALA'S FUNDRAISING AND
DONATIONS DUE TO DISASTERS.

Originally Reported in December, 2009; Revised in August,
2010, by:

The CALA
Taskforce on Donations for Natural Disasters

Lisa Zhao, Chair

Esther Lee

Shu-hua Liu

Sally C. Tseng

Karen Wei