Second Quarterly Report

Affiliate: Chinese American Librarians Association (CALA)

Project Name: Dai Dai Xiang Chuan (代代相传/袋袋相传): Bridging Generations, A Bag at A Time

Contact: Dora Ho and Nancy Hershoff     

Email: dora4ala@yahoo.com and sunn@fiu.edu

Narrative: Please report your major activities including accomplishments, challenges, barriers, and lessons learned from the reporting period, February 19, 2010 to April 23, 2010.

I. Project Update

1. 
What did you accomplish during this reporting period (February 19, 2010 through April 23, 2010)?

i.     
We have successfully recruited three other libraries as participating libraries for this project. So now we have a total of four libraries.

a) Visitacion Valley Branch, San Francisco Public Library
b) Middlebury Community Public Library

c) Cleveland Public Library
d) Miami University Libraries, Ohio

ii.     
Planning began in all four libraries.  The San Francisco Public Library and the Cleveland Public Library were able to recruit families to participate in the program already.  All four libraries have ideas for the bag contents and will be purchasing materials for the bags soon. 

iii.     
Our project website (http://daidai.cala-web.org) is being updated to include resources and a blog for the participating libraries. 

2. Were there any barriers to implementing your project?  If so, what were they?

i.     
We encounter some funding/reimbursement procedural issues at the beginning, but they were resolved recently. 

ii.     
The coordinator for the Cleveland Public Library will be out of town visiting China; she will be gone for about a month.  We anticipated that Cleveland Public Library might not be able to participate in this project. However, our Local Implementation Team leader is willing to step in to assist while Caroline is in China. 

iii.     
Since Terry, coordinator from Middlebury Library, doesn't have anybody who reads Chinese on staff or close to a big Chinese community, she is having trouble identifying appropriate materials for the program. She has been talking to Chinese teachers in the school district and
potential participating families to see if everyone would like to take a quick trip to the Chinatown in Chicago (2.5 hours away). That way they can go to Chinese bookstores and select materials together.

iv.     
The only problem at Cleveland Public Library is staffing. Caroline wished she would have more time to devote to the program; however, she is the only librarian who can speak Chinese and work with the families.

v.     
From Miami University Libraries: We have had some difficulty in arranging a time for the librarian to meet with the students, as the Chinese teacher is only at the school for one period each day.  It has been a lot more work than I had anticipated, as it is difficult to find some of the items in Chinese. Also, student output is requiring more revision than I had anticipated.

3. Did you readjust any of your activities or strategies?  If so, how?

i.     
We discussed with the CALA Treasurer to simplify the budget/reimbursement issues but asking the participating libraries to keep detailed accounting of expenditures and to keep receipts of any project related expenditure.  Participating libraries are required to submit all receipts to the Local Implementation Team chair toward the end of the project.

ii.     
Base on 2ii, we have to ask the LIT chair to step in to help with the project while the coordinator for the Cleveland Public Library is out of town.  She will work directly with
the participating families while the coordinator is in China.  Fortunately, they are both in the state of Ohio.

iii.     
In addition to just advertising the project online, personal phone calls were made to solicit participating libraries and it turned out to be more fruitful.

4. What lessons did you learn in the second reporting period?

i.     
We need to start recruitment of participating libraries well in advance to ensure publicity and procedures can be worked out with the Local Implementation Team and to ensure all questions will be able answered in time by the National Advisory Team.

ii.     
Communication between the NAT and LIT needs to be frequent, timely, and effective.

iii.     
LIT chair can use a lot more moral support and feedback from participating libraries.

5. What will you do differently in the next reporting period?

i.     
Have more direct contact with the project coordinator by telephone. 

ii.     
Help participating libraries to start contributing to the project website. 

6. Please list your planned activities for the next reporting period.

i.     
Work more closely with each of the coordinators to ensure success of the project and monitor spending of the budget.

ii.     
Continue to update the website for the project and to link to the participating libraries.

iii.     
Create accounts for participating families to upload their progress and experience about the project.

iv.     
Begin planning for the presentation at the June 2010, ALA Annual meeting.

7. Who have you shared Family Literacy Focus information with? Please select all that apply and indicate how you shared this information, e.g. personal communication,
presentation, electronically (email, blog post, web notice), press release, etc.        

a.  Library staff  - Yes

b.      Library Trustees 

c.       Local elected officials

d.      Community literacy organizations

e.       Local media

f.       Libraries in your region - Yes

g.      State library association - Yes

h.      Other - email distribution

II. Your Turn

1.      We'd love to hear more about the FLF library programs!  Do you have a success/impact story to share? If so, please write a few paragraphs describing the family literacy interactions, the program elements, the library's role, and if possible, the elements listed below. 


Project Readiness                                                    □ Selected Library Readiness


Promotional Kit(s) Readiness                                              □ Web site design (if applicable)


Library / Community Support                                 □ Media moments


Success of event(s) at libraries (if applicable)                     □ Other __________________

 

Success Story Narrative

 

Cleveland Public Library:

Caroline thought this is a very interesting project. Though CPL has foreign language books for children or adults, they have never done programs that invite every member in a family to participate together. May is also the Asian-Pacific American Heritage Month. Therefore having the DaiDai project right now and in May is perfect timing.

Caroline also expresses the appreciation to the ALA Family Literacy Focus/DaiDai project. The project provides CPL with additional funding for library programs/materials which is much needed in this economy. She felt that not only the current participating families can benefit from the
project; by their participation they (the families) helped brought in materials, programs and experience that the entire CPL library system and the community can benefit from.

Visitacion Valley Branch, San Francisco Public Library:

I really like it. I like the fact that I could just go to Chinese bookstores and select what I think my patrons will like. Here at SFPL, selecting materials and purchasing are done centrally. Each branch can suggest topics that we would like to collect but not always know exactly what we are getting. However, with the grant money I was able to select materials myself at a bookstore. I selected some interesting materials such as DVDs on tai-chi, comic books illustrating Classical Chinese stories, books in Simplified/Traditional Chinese, etc.. And to my surprise, I got really a good deal (30% off) at the bookstore so I was able to get more than what I have
hoped for.   (Wen Chin Chen)

2. Finally, is there anything else you need from ALA / OLOS or FLF?  Do you need additional assistance from us?

We appreciate the frequent communication and email reminders from ALA/OLOS and FLF to keep us going. We also appreciate the attention we have received from the leaders of FLF and
ALA/OLOS when we run into difficulty or get confused. Camila, Mary Jo, Patty, and Dale, we owe you our deepest gratitude. 

 III. Budget Update / Adjustments

Please include information covering only the FLF grant expenditures.  Please include all information to date.

1.Grant expenditures only. Please include the item(s) and amount in each category as indicated by the separate Excel spreadsheet.  If you have purchased any items, please indicate it in the spreadsheet.

SFPL: $779.03 spent on Books and DVDs

IV. Print and Digital Resources Purchased for your FLF Project

Please list and annotate (below or in a separate document) all other print and digital resources purchased with grant funds.  Whenever possible, describe how the resource was used, frequency of use, and user comments. This information will help other libraries replicate your project!

1.
2.
3.
4.
5.
6.

Please email the completed form to: Mary Jo Venetis, maryjo.venetis@utdallas.edu

Please cc the completed form to: Dale Lipschultz: dlipschultz@ala.org and Patty Wong: patty.wong@yolocounty.org