Taskforce on Donations for Natural Disasters

Date: 22 Dec. 2009

Members:

Lisa Zhao, Chair

Esther Lee

Shu-hua Liu

Sally C. Tseng

Karen Wei

Task of the Taskforce:

The committee should work out a GUIDELINE FOR CALA'S
FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS. This Guideline should become
an outline for CALA to follow for specific fundraising and donations due to
major disasters to aid in alleviating the catastrophic damage to Chinese and
Chinese American library staff members and/or their libraries in the United States
or in China.

The Taskforce works together very closely. The Guideline is almost
ready for the Board to review during the ALA Midwinter Meeting at Boston in January 2010.
Please see attached Guideline

Every member in the Taskforce is very cooperative, responsible and
works fast.

I am glad to work with all these people.

Reported by

Lisa Zhao (chair)

12/22/2009

 

 

GUIDELINE FOR

CALA'S FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS

 

 

PRELUDE

 

The Chinese American Librarians Association (CALA) is a
nonprofit organization with a tax-exempt status under Section 501( C ) (3) of
the Internal Revenue Code.

 

CALA's chief source of income is derived from membership
dues and fundraising.

 

Two of the CALA's objectives are:

 

  • To
    promote Sino-American librarianship and library services in the United States and the exchange with China.

 

  • To
    provide a vehicle whereby Chinese American librarians may cooperate with
    other associations or organizations having similar interests.

 

Apparently because of recent global warming, more and more serious
natural disasters around the world had caused enormous casualties, and heavily
damaged or destroyed buildings, including libraries and homes, resulting in great
losses of personal properties. 

 

As a professional organization, CALA has been responding and
making donations to several disaster relief funds during the past decade, such
as those for the 9.21 Earthquake in Taiwan in 1999, the Tsunami of Indonesia in 2004, the Hurricane Katrina of New Orleans in 2005, the 5.12 Wenchuan Earthquake in China in 2008, and the 8.8 Typhoon Morakot in Taiwan in 2009.

 

PURPOSE

 

The aim of specific fundraising and donations due to major
disasters is to aid in alleviating the catastrophic damage to Chinese and
Chinese American library staff members and/or their libraries in the United States or in China.

 

DEFINITION AND
EXAMPLES OF CATASTROPHIC LEVEL OF DISASTERS

 

Disasters are at the catastrophic level if they destroy the
entire or major portions of villages or towns. 
Sample catastrophes are caused by:

 

  • Earthquakes
    (magnitudes of 7.0 (in the Richter scale) and up.
  • Floods
    (including on the Saffir-Simpson Scale Category 5, super typhoons at 10 or
    higher degrees, snow-storms, and tsunamis.)
  • Wildfires.

 


CALL FOR DISASTER DONATION

 

The call for a fundraising and donation to assist a disastrous
area's Library Association will come from the President, if the occasion so
warrants. This President must have the prior approval of the Board of Directors
for such an as action.  The
President will set up a Taskforce on Donations Due to Disasters, to ensure that
a CALA Relief Fund is established and the project is completed smoothly.  Such a call will be limited to no more than once a year.

 

CALA DISASTER RELIEF
FUND

 

After the Call for Donations, CALA headquarter
may contribute towards the CALA Relief Fund a maximum of US $1,000.00 from the
affordable CALA General Fund Account. 
Together with other donated funds for this relief, the CALA Relief Fund
will be donated to librarians or libraries affected by the catastrophe.  Such a donation will be limited to no more
than once a year.

 

GIFT BOOKS/MATERIALS

 

Gift books and equipment or other materials will be accepted
when sufficient funds to cover the high cost of handling and shipping to
designated library or libraries are also provided. These gifts become the
properties of the receiving library or libraries. 

 

USE OF CALA DISASTER
RELIEF FUND

 

Each receiving library who receives the CALA Disaster Relief Fund may use the fund to purchase books,
journals, equipment, or materials for rebuilding their library
collections.  These materials may be
marked with appropriate bookplates referring them as CALA's gifts.  This process will be coordinated by each
disaster Taskforce with the CALA counterpart Library Association or with each
individual library.

 

CALA TREASURER

 

The Treasurer is responsible for monitoring the CALA General
Fund Account for annual expenditures, and for informing the Board whether there
is enough money available for the Association to make a donation.  The Treasurer is also responsible for
receiving and recording the dates of donations, donors, and amount into the
CALA's Account database. The CALA President will designate another member to receive
incoming donations in case the Treasurer is not available.  The President, Treasurer, and Taskforce Chair
should work closely together, so that acknowledgements and receipts can be sent
out to donors on a timely basis.

 

THANK YOU LETTERS AND
RECEIPTS FOR DONORS

 

An official Thank Your
Letter
and an official CALA Receipt
stating the date, fund, and amount donated to the Relief Fund will be sent to
each donor by the Taskforce Chair, working in concert with the Treasurer (for
the Receipts), the President and the Executive
Director (for the Thank You letters.)

 

COMMITMENT TO DONORS

 

CALA ensures that all donations received (minus handling
charges made by Pay-Pal) will be fully used for the established purpose. CALA
must ensure the incoming and the outgoing Relief Fund will have total
transparency.  List of donors and the amount
received will be reported to the CALA Board by the Taskforce Chair. List of
donors will also be acknowledged on the CALA Listserv, CALA Web, and CALA
Newsletter.

 

CALA COLLABORATION
WITH THE COUNTERPART LIBRARY ASSOCIATION

 

The Chair of the Taskforce will communicate and work with
the counterpart Library Association in the affected area, in order to gather
information and to assist in the distribution of the Fund.

 

REPORTS

 

The Chair of the Taskforce should submit semiannual reports to the President and the Executive Director
for the Board.  These reports should
include:

 

  • The list
    of donors and the total amount of money received for the purpose.
  • The distribution
    of the donation when available.
  • The
    response from the counterpart Library Association.
  • An
    assessment of the project at the end of the task.

 

RECOMMENDATIONS

 

  1. Donations
    may be extended to relieve those seriously affected by disasters out of
    the range of "natural disasters".  The
    Board should discuss such incidents on a case-by-case basis.

 

  1. Individual
    accidents that happen to CALA members, including student members, should
    be dealt with at the local Chapter level.

 

  1. The Taskforce
    requests the Board to approve this document titled GUIDELINE FOR CALA'S
    FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS.

 

Reported in December, 2009, by:

 

The CALA
Taskforce on Donations for Natural Disasters

Lisa Zhao, Chair

Esther Lee

Shu-hua Liu

Sally C. Tseng

Karen Wei