Date: 22 Dec. 2009
Lisa Zhao, Chair
Sally C. Tseng
Task of the Taskforce:
The committee should work out a GUIDELINE FOR CALA'S
FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS. This Guideline should become
an outline for CALA to follow for specific fundraising and donations due to
major disasters to aid in alleviating the catastrophic damage to Chinese and
Chinese American library staff members and/or their libraries in the United States
or in China.
The Taskforce works together very closely. The Guideline is almost
ready for the Board to review during the ALA Midwinter Meeting at Boston in January 2010.
Please see attached Guideline
Every member in the Taskforce is very cooperative, responsible and
I am glad to work with all these people.
Lisa Zhao (chair)
CALA'S FUNDRAISING AND DONATIONS DUE TO MAJOR DISASTERS
The Chinese American Librarians Association (CALA) is a
nonprofit organization with a tax-exempt status under Section 501( C ) (3) of
the Internal Revenue Code.
CALA's chief source of income is derived from membership
dues and fundraising.
Two of the CALA's objectives are:
Apparently because of recent global warming, more and more serious
natural disasters around the world had caused enormous casualties, and heavily
damaged or destroyed buildings, including libraries and homes, resulting in great
losses of personal properties.
As a professional organization, CALA has been responding and
making donations to several disaster relief funds during the past decade, such
as those for the 9.21 Earthquake in Taiwan in 1999, the Tsunami of Indonesia in 2004, the Hurricane Katrina of New Orleans in 2005, the 5.12 Wenchuan Earthquake in China in 2008, and the 8.8 Typhoon Morakot in Taiwan in 2009.
The aim of specific fundraising and donations due to major
disasters is to aid in alleviating the catastrophic damage to Chinese and
Chinese American library staff members and/or their libraries in the United States or in China.
EXAMPLES OF CATASTROPHIC LEVEL OF DISASTERS
Disasters are at the catastrophic level if they destroy the
entire or major portions of villages or towns.
Sample catastrophes are caused by:
CALL FOR DISASTER DONATION
The call for a fundraising and donation to assist a disastrous
area's Library Association will come from the President, if the occasion so
warrants. This President must have the prior approval of the Board of Directors
for such an as action. The
President will set up a Taskforce on Donations Due to Disasters, to ensure that
a CALA Relief Fund is established and the project is completed smoothly. Such a call will be limited to no more than once a year.
CALA DISASTER RELIEF
After the Call for Donations, CALA headquarter
may contribute towards the CALA Relief Fund a maximum of US $1,000.00 from the
affordable CALA General Fund Account.
Together with other donated funds for this relief, the CALA Relief Fund
will be donated to librarians or libraries affected by the catastrophe. Such a donation will be limited to no more
than once a year.
Gift books and equipment or other materials will be accepted
when sufficient funds to cover the high cost of handling and shipping to
designated library or libraries are also provided. These gifts become the
properties of the receiving library or libraries.
USE OF CALA DISASTER
Each receiving library who receives the CALA Disaster Relief Fund may use the fund to purchase books,
journals, equipment, or materials for rebuilding their library
collections. These materials may be
marked with appropriate bookplates referring them as CALA's gifts. This process will be coordinated by each
disaster Taskforce with the CALA counterpart Library Association or with each
The Treasurer is responsible for monitoring the CALA General
Fund Account for annual expenditures, and for informing the Board whether there
is enough money available for the Association to make a donation. The Treasurer is also responsible for
receiving and recording the dates of donations, donors, and amount into the
CALA's Account database. The CALA President will designate another member to receive
incoming donations in case the Treasurer is not available. The President, Treasurer, and Taskforce Chair
should work closely together, so that acknowledgements and receipts can be sent
out to donors on a timely basis.
THANK YOU LETTERS AND
RECEIPTS FOR DONORS
An official Thank Your
Letter and an official CALA Receipt
stating the date, fund, and amount donated to the Relief Fund will be sent to
each donor by the Taskforce Chair, working in concert with the Treasurer (for
the Receipts), the President and the Executive
Director (for the Thank You letters.)
COMMITMENT TO DONORS
CALA ensures that all donations received (minus handling
charges made by Pay-Pal) will be fully used for the established purpose. CALA
must ensure the incoming and the outgoing Relief Fund will have total
transparency. List of donors and the amount
received will be reported to the CALA Board by the Taskforce Chair. List of
donors will also be acknowledged on the CALA Listserv, CALA Web, and CALA
WITH THE COUNTERPART LIBRARY ASSOCIATION
The Chair of the Taskforce will communicate and work with
the counterpart Library Association in the affected area, in order to gather
information and to assist in the distribution of the Fund.
The Chair of the Taskforce should submit semiannual reports to the President and the Executive Director
for the Board. These reports should
Reported in December, 2009, by:
Taskforce on Donations for Natural Disasters
Lisa Zhao, Chair
Sally C. Tseng