2008/2009 CALA Board Meeting III Agenda

AGENDA

I.  Welcome
and Self Introduction

II.
Approval
of Agenda

           Action/Vote: 

III.  ALA Exe. Board Liaison to CALA - Mario Gonzalez (7:10 pm)

IV. ALA President Elect
Camila Alire's Initiative -
Patty Wong (around 7:20 pm)

V.  Approval of Minutes

1.
2008/2009
CALA Board Meeting II Minutes (January
24, 2009, Denver)

2. 2008-2009 CALA Board Special Online Meeting IV Minutes (2/11/2009-2/27/2009)
on CALA Travel Grant Guidelines.

3. 2008-2009 CALA Board Special Online Meeting V Minutes (4/16/2009-4/30/2009)
to review the recommendations from the CALA Publications Committee.

4. 2008-2009 CALA Board Special Online Meeting VI Minutes (5/12/2009-5/22/2009) to
approve the recommendation from the Awards
Committee that Mr. John Ma be the 
recipient for the 2009 CALA Distinguished Services Award.

5. 2008-2009 CALA Board Special Online Meeting VII Minutes (6/17/2009-6/26/2009) to approve the recommendation from the Awards Committee that Ms. Barbara Ford and Mr. Haipeng Li be the recipients for the 2009 CALA President’s Recognition Award.

Action/Vote:

VI. President's Report: Sha Li Zhang

1.     
CALA Emerging Leader sponsorship -
change from 2 - 1 person to sponsor

Action/Vote


VII. Executive Director's Report: Haipeng Li

VI II. Treasurer's
Report
: Shuyong Jiang
(Treasurer)

IX.  Committee Reports

A.   
Awards
Committee:
Cathy Yang (Chair)

B.    
Best
Book Awards:
Julia Tung & Miao
Jin (Co-Chairs)

1.     
Suspend
the nomination process for a year

2.     
Review
current practice and procedures

3.     
Submit the
final report to the Board

Action/Vote

 

C. CALA JLIS Editorial Board,
Min Chou (Chair)

1.   The CALA JLIS Editorial Board recommends
that the immediate past chairperson of the CALA JLIS Editorial Board and the
current executive director of CALA be added as non-voting ex-officio members to
the Editorial Board,  and that the
Guidelines and Procedures of the  JLIS English Editorial Board be amended
to reflect that change.

2.The
CALA JLIS Editorial Board recommends that the chairperson/co-chairpersons of
the Publications Committee be non-voting ex-officio member(s) of the Editorial
Board, the Editor of Book Reviews a voting ex-offico member of the Editorial
Board, and also that the Guidelines and Procedures of the JLIS English
Editorial Board be amended to reflect that clarification.

Action/Vote

 

D. CALA OPS Editorial Board, Judy Jeng (Chair)

E. Conference Program Committees

1. 2009
Chicago, IL: Xudong Jin (Chair)

2. 2010
Boston, MA: Zhijia Shen (Chair)

F. Constitution & Bylaws Committee: Karen Wei (Chair)

1. Recommends that the C&BL Committee will only review concerns regarding
issues on the C&BL formally brought to the attention of the Committee along
with proper documentations, and recommend possible solutions to the Board for
consideration. 

2. Referring issues
relating to uncontested elections to the Nomination Committee through the President.

Action/Vote

 

G. Finance Committee Ai-Hua Chen, Esther Lee (Co-Chairs)

1.
The Committee recommends the Treasurer find a neighborhood bank with a high
FDIC-insured CD yield for a year (e.g., 2.50 % at the First American International
Bank for a year, or check with Bankrate.com) and:

a.     
Leave
$20,000.00 in the bank for daily operation.

b.     
Let
the China Earthquake Fund of $10,800.00 be distributed to China by its
Taskforce within a month or two, in order to clear the Fund.

c.     
Deposit
the Life Membership Fund (restricted) of $11,000.00 in a new annual CD for more
growth.

d.     
Deposit
the remaining $32,812.60 plus the newly raised sum of $7,750.00 (once all
received) to two new CDs for a little more interest.

2.
That means : 

b.     
Leave
the six investment accounts alone (five in Vanguard and one in Janus), so that
when the economy changes for the better, those funds will rise with the stock
market.   

c.      
Leave
the Sally Tseng Grant account of $1,020.72 separate, so that the $2,750.00
raised recently for it will soon be added to that Grant.

c.      
Add
new Life Membership Fund to the existing account with $26.31, because
$11,000.00 would be taken out for a new CD.

Action/Vote

 

H. International Relations Committee: Lisa Zhao (Chair)

I. Membership Committee: Songqian Lu, Elaine Dong (Co-Chairs)

1.
Committee members suggest that electronic version of the CALA Membership Print
Directory be put on the CALA website for the purpose of easier access by CALA
members.

2. The
committee recommends that CALA Listserv should stay as an "Open
list" (open to everyone) rather than a "Closed list" (Only open
to CALA members).

             Action/Vote:

 

J. Mentorship Committee: Wenwen Zhang (Chair)

K.  Newsletter Committee: Sai Deng and Priscilla Yu (Co-Chairs)
1.  Select one or two volunteers from the
conference attendees who will be responsible for taking pictures of important
CALA events and meetings.

Action/Vote

 

L. Nominating Committee: Dora Ho (Chair)  

M. Public Relations/Fundraising Committee: Esther Lee, Ai-Hua
Chen, (Co-Chairs)

N. Publications Committee: Miao Hong, Mia Bassium (Co-Chairs)

1.
The
Publications Committee (2009-2010) should work closely with the OPS
Editor-in-Chief on the recommendation of one OPS editor when the term of David
Hickey ends in June 2010;

2. Continue the
project, "Spotlight on CALA Members"

3. Review the new
CALA Web site and make recommendations for improvements to the Web Committee.

Action/Vote:

4. To authorize chapters to give each new member a copy of the CALA
30th-Year Commemorative Book as a benefit
and an incentive.

Action/Vote:

 

O. Sally C. Tseng's Professional Development Grant: Lian Ruan (Chair)

P. Scholarships Committee: Ying Xu (Chair)

Q. Web Committee: Bin Zhang & Vincci Kwong (Co-Chairs)

 

X.  Ad Hoc Committees, Taskforces, Representatives
and Others

A. CALA 21st Century Librarian Seminar Project
Taskforce:
Haipeng Li (Chair)

B. Organizational Manuals Taskforce: Susan Xue,  Junlin Pan (Co-Chairs)

The
Taskforce recommends:

1.
The Board review the six documents completed by the Organizational Manual Taskforce,
and if acceptable, approve them in principle as working documents.
2. Post the completed documents on CALA website.
3. CALA officers and committees concerned use the finalized manuals, and
provide feedback, if any, for further revision.

Action/Vote:

 

C.
Taskforce on Rebuilding Libraries in the Earthquake Areas in China
Sally Tseng (Chair)

1. CALA Treasurer's Report

The Taskforce recommends adding all the donor's names and donations to the CALA Treasurer’s Report under the Category: Earthquake Funds.

2. Provide Library Training Seminars on Natural Disasters as part of the CALA 21st Century Librarian Seminar Projects.

The Taskforce recommends CALA to Provide Training Seminars on Preparation for Natural Disasters, Emergencies, Digitization and Preservation of Library Collections as part of the 21st Century Librarian Seminar Projects.

Action/Vote:

 

D. Taskforce on the CALA Travel Grant
Guidelines, Mengxiong Liu (Chair)

E. 2009 Election Ad hoc Committee

 

XI. Reports from Chapter
Presidents

A. Greater Mid-Atlantic Chapter: Jing Zhong

B. Midwest Chapter: Qi Chen

C. Northeast Chapter: Esther Lee

D. Northern California Chapter: Yi Liang

E. Southeast Chapter: Hanrong Wang

F. Southern California Chapter: Yongyi Song

G. Southwest Chapter: Grace Gu