CALA VICE PRESIDENT/PRESIDENT-ELECT

CALA
VICE PRESIDENT/PRESIDENT-ELECT

CHARGE

1.      To
become familiar with CALA's vision, mission, goals, and operational procedures.

2.      To
assist the President, Executive Director, Executive Committee, and Board of
Directors in formulating agendas, strategies, and implementation procedures.

3.      To
share duties and responsibilities of the CALA Executive Committee.

4.      To
serve as a voting member of the CALA Executive Committee.

TERM(S) OF OFFICE

Serves a one-year term as Vice President/President-Elect
(Incoming President).

MAJOR RESPONSIBILITIES

1.      Assumes
the presidency if the President resigns or becomes unable to complete his or
her term.

2.      Appoints
committee chairs and members for the following year in consultation with the
Executive Committee.

3.      Maintains
close contact with CALA officers and the ALA Staff Liaison on issues related to
the CALA annual program.

4.      Presides
over the CALA annual program at the ALA Annual conference of the year.

5.      Represents
CALA at relevant meetings sponsored by the ALA Diversity Office and Spectrum
Scholar Program.

6.      Attends
caucus presidents' luncheons/dinners at the ALA Annual conference when
required.

7.      Attends
relevant meetings and events during ALA Annual conference and Midwinter when
needed.

8.      Submits
a complete CALA annual program proposal to ALA prior to ALA Midwinter (six
months in advance of the program).

COMMUNICATION & CONSULTATION

1.      President

2.      Second
Vice President/President-Elect

3.      Immediate
Past President

4.      Executive
Director

5.      Treasurer

6.      Board
of Directors

7.      Chapter
presidents

8.      Committee
chairs, taskforce chairs, and ad hoc program liaisons

9.      Appropriate
CALA members

TIMELINE

July

1.      Send
preliminary conference schedule to the ALA Staff Liaison.

2.      Ask
the Liaison to check that all those who should receive conference mailings are
on the Conference Arrangements Office (CAO) list.

3.      Follow
ALA's announcements and take necessary actions.

September

1.      Review
planning reports and examine goals and objectives for the year.

2.      Remind
Public Relations/Fundraising Committee Chair(s) to request vendor support
through Exhibitor Contact & Relations Committee.

November

Prepare preliminary flyers of the
CALA annual program for ALA Midwinter meetings.

December

1.      Submit
VP interim report for ALA Midwinter meetings.

2.      Submit
a complete CALA annual program proposal to ALA prior to ALA Midwinter.

Midwinter

1.      Represent
CALA at ALA caucus presidents' luncheons/dinners and Spectrum Scholar Program.
Bring CALA flyers and membership application forms to these meetings. (This
usually happens on Thursday.)

2.      Participate
in ALA's new officer orientation. (This usually happens on Friday evening).

3.      Present
the CALA annual program budget to the Board for approval.

February

Contact committee chairs for
possible recommendations of committee members to serve as chair for the coming
year.

March

1.      Call
for volunteers to serve on various committees.

2.      Request
that the Nominating Committee and Executive Director include newly elected
officers in the new membership directory as early as possible.

April

Contact the Second VP to see if a
proposal for the Diversity Fair is being submitted.

May

1.      Send
committee appointments roster to the Membership Committee Chair for inclusion
in the membership directory.

2.      Stay
in contact with CALA annual program speakers.

3.      Send
a reminder to CALA Listserv to invite all members to the CALA annual program.

June

1.      Contact
CALA annual program speakers to ensure there is no last minute emergency.

2.      Prepare
the annual report.

3.      Prepare,
revise, and update the Vice President entry in the CALA Handbook and send
revised copy to the Handbook Chair or appropriate person in charge.

Annual

1.      Speak
at ALA Spectrum Scholar Orientation/Career Fair or appoint a CALA speaker for
this event.

2.      Represent
CALA at such ALA functions as caucus presidents' luncheons/dinners with President
(on Thursday evening).

3.      Assume
the role of President at the 2nd Board meeting and preside at the
meetings.

4.      Attend
Division Presidents' Luncheon at ALA.

5.      Attend
all CALA functions.

Post-Conference

1.      Transfer
files to the new Vice President/President-Elect.

2.      Assume
the duties and obligations of President.

REPORT DUE DATES

Interim

Prepare reports at the ALA
Midwinter and Annual conferences.

Annual

Prepare annual budget to be presented at Midwinter after
assuming presidency.

USEFUL RESOURCES & HINTS/REMINDERS

1.      ALA Handbook of
Organization

2.      Robert's
Rules of Order (for CALA official meeting procedures)

3.      CALA
Constitution and Bylaws

4.      CALA
documents (meeting minutes, committee reports, newsletters, etc.) on CALA
website

5.      CALA
forms on CALA website

6.      Other
relevant information sources

7.      Consultation
with the ALA Staff Liaison (currently, Satia Orange)

8.      Close
working relationship with the Executive Committee

9.      ALA deadlines for conference
program planning