become familiar with CALA's vision, mission, goals, and operational procedures.
assist the President, Executive Director, Executive Committee, and Board of
Directors in formulating agendas, strategies, and implementation procedures.
share duties and responsibilities of the CALA Executive Committee.
serve as a voting member of the CALA Executive Committee.
TERM(S) OF OFFICE
Serves a one-year term as Vice President/President-Elect
the presidency if the President resigns or becomes unable to complete his or
committee chairs and members for the following year in consultation with the
close contact with CALA officers and the ALA Staff Liaison on issues related to
the CALA annual program.
over the CALA annual program at the ALA Annual conference of the year.
CALA at relevant meetings sponsored by the ALA Diversity Office and Spectrum
caucus presidents' luncheons/dinners at the ALA Annual conference when
relevant meetings and events during ALA Annual conference and Midwinter when
a complete CALA annual program proposal to ALA prior to ALA Midwinter (six
months in advance of the program).
COMMUNICATION & CONSULTATION
chairs, taskforce chairs, and ad hoc program liaisons
preliminary conference schedule to the ALA Staff Liaison.
the Liaison to check that all those who should receive conference mailings are
on the Conference Arrangements Office (CAO) list.
ALA's announcements and take necessary actions.
planning reports and examine goals and objectives for the year.
Public Relations/Fundraising Committee Chair(s) to request vendor support
through Exhibitor Contact & Relations Committee.
Prepare preliminary flyers of the
CALA annual program for ALA Midwinter meetings.
VP interim report for ALA Midwinter meetings.
a complete CALA annual program proposal to ALA prior to ALA Midwinter.
CALA at ALA caucus presidents' luncheons/dinners and Spectrum Scholar Program.
Bring CALA flyers and membership application forms to these meetings. (This
usually happens on Thursday.)
in ALA's new officer orientation. (This usually happens on Friday evening).
the CALA annual program budget to the Board for approval.
Contact committee chairs for
possible recommendations of committee members to serve as chair for the coming
for volunteers to serve on various committees.
that the Nominating Committee and Executive Director include newly elected
officers in the new membership directory as early as possible.
Contact the Second VP to see if a
proposal for the Diversity Fair is being submitted.
committee appointments roster to the Membership Committee Chair for inclusion
in the membership directory.
in contact with CALA annual program speakers.
a reminder to CALA Listserv to invite all members to the CALA annual program.
CALA annual program speakers to ensure there is no last minute emergency.
the annual report.
revise, and update the Vice President entry in the CALA Handbook and send
revised copy to the Handbook Chair or appropriate person in charge.
at ALA Spectrum Scholar Orientation/Career Fair or appoint a CALA speaker for
CALA at such ALA functions as caucus presidents' luncheons/dinners with President
(on Thursday evening).
the role of President at the 2nd Board meeting and preside at the
Division Presidents' Luncheon at ALA.
all CALA functions.
files to the new Vice President/President-Elect.
the duties and obligations of President.
REPORT DUE DATES
Prepare reports at the ALA
Midwinter and Annual conferences.
Prepare annual budget to be presented at Midwinter after
USEFUL RESOURCES & HINTS/REMINDERS
1. ALA Handbook of
Rules of Order (for CALA official meeting procedures)
Constitution and Bylaws
documents (meeting minutes, committee reports, newsletters, etc.) on CALA
forms on CALA website
relevant information sources
with the ALA Staff Liaison (currently, Satia Orange)
working relationship with the Executive Committee
9. ALA deadlines for conference