CALA SCHOLARSHIP COMMITTEE

CALA SCHOLARSHIP COMMITTEE

CHARGE

1.     
To determine the
winner(s) of the scholarship award(s).

2.     
To inform CALA
President, Executive Director, and the Board of Directors of the Committee's
decision.

TERM(S) OF OFFICE

1.     
The Committee consists
of five (or more) members, including the Committee Chair.

2.     
The Chair is appointed
by CALA President for a one-year term and cannot serve a second consecutive
term.

3.     
All Committee members
are appointed for a one-year term only and cannot serve a consecutive term.

MAJOR RESPONSIBILITIES

1.     
Posts CALA scholarship
news releases to the CALA website, listserv, and ALA-accredited
library schools in the United States
and Canada.

2.     
Recommends scholarship
recipients to CALA President, Executive Director, and the Board for their final
approval.

3.     
Informs recipients of
their award status. Ensures that each recipient understands the requirements of
the award. Posts announcement of the scholarship recipients to the CALA
membership by email and on the CALA website.

4.     
Forwards the award
announcement of each recipient and their contact information to the CALA
Executive President for an official press release.

5.     
Assesses the current
application form(s) and guidelines, and makes recommendations to improve the
documents if necessary.

6.     
Forwards the contact
information of all scholarship recipients to CALA Mentoring Program Chair for
matching the recipients with experienced CALA mentors.

PROCEDURES

1       
Updates the
application and reference forms on the CALA website to reflect current
information.

2       
Calls for applications.

3       
Makes sure all
applicants are currently enrolled full-time students at ALA-accredited
library schools.

4       
Reviews and evaluates
all applications by using a "1-5 point" scale to rate applicants in each
category, and adds up the total points.

5       
Selects winners and
keeps a back-up name in case the winner rejects the award.

6       
Ensures that the
winners understand all requirements of the awards (Committee may ask the
recipient's mentor to explain the requirements). Confirms, via email, that the
winner of Amy Seetoo Award is committed to attending the conference.

7       
Reports the
scholarship recipients to the President, Executive Director, and the Board.

PUBLICITY

1.     
Posts the scholarship
news release to the CALA website.

2.     
Forwards the news
release to all ALA accredited library schools
in the U.S. and Canada.

3.     
Forwards the news
release to the ALA Liaison to Ethnic Caucuses for distribution.

COMMUNICATION &
CONSULTATION

Members communicate via email or
telephone if necessary.

TIMELINE

October

1.     
Revises application
and reference forms on the CALA website, sends final version to CALA President
for review/changes/approval.

2.     
Posts the scholarship
news release to the CALA website.

3.     
Forwards the news
release to all ALA accredited library schools
in the U.S. and Canada.

4.     
Forwards the news
release to the ALA Liaison to Ethnic Caucuses for distribution.

January/February

Sends
out a follow-up reminder for application.

March

Deadline
for all application and reference material submissions.

April

Reviews
applications.

May

1.      Recommends scholarship recipients to CALA President,
Executive Director, and the Board for their final approval. Keeps a back-up
recipient in case the winner declines the award.

2.      Informs recipients of their award status.  Confirms recipients' acceptance of the award.
Confirms, via email, that the recipient of Amy Seetoo Scholarship is committed
to attending the conference. Sends all recipients' names and contact
information to the Mentoring Committee Chair for matching them with experienced
CALA members to ensure that the recipients/winners understand all
requirements.  Posts announcement of the
scholarship recipients to the CALA membership by email and on the CALA website.

REPORT DUE DATES

1.     
Interim: Two weeks
before the board meeting at mid winter meeting.

2.     
Annual: Two weeks
before the board meeting at annual conference.