JLIS Editorial Board

DATE: 6/11/2009


Min Chou (Chairperson), Xue-Ming Bao, Nancy
Hershoff, Manuel Urrizola, Mark Winston, Sha-Li Zhang (ex-officio),
Mengxiong Liu (ex-officio), Hong Miao (ex-officio), and Mia Bassham

IS THIS AN Interim or annual REPORT?
__Interim _X_Annual


The chairperson would like to thank members of the CALA JLIS Editorial Board
(hereinafter referred to as "the Editorial Board" for their contributions to
the editorial work.  Busy with many other
professional commitments, everyone has demonstrated great efforts to keep JLIS
work moving forward - from soliciting manuscripts to recruiting referees, to
manuscript review process.    The Editorial Board also focused on improving
the process to make the editorial work more systematic and efficient in the
future.  Highlighted below please find a
list of activities and achievements for this year:

  1. Updated
    CALA JLIS website

Information on CALA website regarding JLIS has been updated.  A password authenticated site on CALA web has
also been created for members of the Editorial Board to access internal documents
and reports.

2. Vigorously
promoted the Journal and solicited papers

    Call for papers were sent three times, in July 2008, December 2008,
    and May 2009 respectively.  As we continued
    to cover the regular base of readership which is CALA members and friends, we
    also reached out to colleagues in many national and international library
    organizations, such as IFLA, ACRL-NJ, VALE-NJ, ALA world AALL Asian caucus, APALA, other ALA ethnic caucuses, and
    more, to promote the Journal and to solicit submissions.  In less than one year, progressive
    achievements have been made in this area as evidenced by the steady flow of
    manuscript submissions and paper proposals. (Please note that only completed
    manuscripts will be considered for the review process.  So far, six proposals have been received, and
    the prospective authors were encouraged to submit their manuscripts upon

    3. Actively
    recruited reviewers

      Since the Journal is a peer reviewed publication, reviewers play a
      very important role in keeping the quality of manuscripts.  To date, we have recruited 17 reviewers for the
      Journal.  We will continue to expand the
      pool to have 25-30 reviewers.

      4. Thoroughly
      reviewed manuscripts

        Full considerations were given to all submitted papers.  Two papers were reviewed for the fall 2008
        issue of the JLIS and one paper was published.  Eight papers were reviewed for the spring 2009 issue, and four
        papers were sent to National Taiwan Normal University (NTNU) for
        publication.  Review process usually
        takes about two to four months. Many papers were reviewed twice. Reviewers have
        given professional opinions and constructive suggestions to authors for

        5. Worked
        cooperatively with NTNU for the TSSCI (Taiwan Social Science Citation
        Index) application process

          Supporting materials of the review process for English
          manuscripts were sent to the NTNU in March 2009 for the TSSCI application.  Thanks Zhijia Shen for providing supporting
          materials of manuscripts published in 2008.

          Future Recommendations:

          1. To promote
            the JLIS during the ALA conference in Chicago
          2. To add
            an editorial intern position to the Editorial Board to help with the
            work.  The intern could be a student or another CALA member who is
            new to the scholarly journal editorial review process. Tentative
            responsibilities of the intern include: a) help compile reviewers' notes,
            b) work with authors to prepare camera ready papers, and c) assist in
            other Editorial Board work as assigned. 
            The initial appointment will be for one-year (as a trial).  After one year, the Editorial Board will
            make recommendations to the CALA Board as to whether the position should be
            made permanent and the Guidelines and Procedures be amended. Future
            appointments, if the position is made permanent, will be made by CALA
            president based on the recommendation from the Editorial Board through the
          3. To
            review the editorial guidelines, editorial team structure and its work to
            see if any progress/improvement can be made.

          Action Items for the

          1.      The
          CALA JLIS Editorial Board recommends that the immediate past chairperson of the
          CALA JLIS Editorial Board and the current executive director of CALA be added
          as non-voting ex-officio members to the Editorial Board,  and that the Guidelines and Procedures of
          the  JLIS English Editorial Board be amended to reflect that change.

          Background and rationale:  For smooth transition to the new Editorial
          Board and for ensuring the continuity of the journal's editorial work, it was
          suggested that the immediately past chairperson of the CALA JLIS Editorial
          Board and the current Executive Director to the current Editorial Board be
          added as ex officio.  CALA President Sha
          Li Zhang charged the Editorial Board to have a discussion on the suggested
          change and make a recommendation to the Board of Directors. The benefits of the
          additions also include timely and resourceful responses related to the history,
          practice and development of the journal in the past several years, particularly
          relating to communication issues with the Taiwan Editorial Board.

          2.      The
          CALA JLIS Editorial Board would also clarify the voting status of other
          ex-officio positions and would therefore recommend that the chairperson/co-chairpersons
          of the Publications Committee be non-voting ex-officio member(s) of the
          Editorial Board, the Editor of Book Reviews a voting ex-offico member of the
          Editorial Board, and also that the Guidelines and Procedures of the JLIS
          English Editorial Board be amended to reflect that clarification.


          Respectfully submitted,

          Min Chou
          On behalf of the CALA JLIS Editorial Board


          Appendix II of
          Collaboration Agreement between

          the Chinese American
          Librarians Association (CALA) and

          the National Taiwan
          Normal University

          on the sponsorship
          of  the publication of

          the Journal of
          Library and Information Science (JLIS)


          and Procedures

          JLIS English Editorial Board


          Dec. 19, 2006


          Journal of Library
          and Information Science
          (JLIS) English
          Editorial Board

          consists of five regular members including
          the chair. Membership of the board is recommended by the chair and formally
          appointed by CALA president. CALA president, chair of the publications
          committee, and the JLIS editor of
          book reviews are ex-officio of the Board.

          English Editor of JLIS


          Editor of JLIS
          is appointed by the CALA president and approved by the
          CALA Board of Directors for a three-year term. 
          Official term starts immediately at the end of the ALA annual conference. A second consecutive
          term of three years may be appointed.  The English editor also serves as chair of the
          CALA JLIS Editorial Board, and on the JLIS Editorial Board.

          CALA Board of Directors and Editor of JLIS


          • English editor
            of JLIS is responsible for the solicitation, review, referee
            process, selection, and editing of all English articles for publication in
            the JLIS.
          • English editor
            is authorized to make decisions based on the referee comments and
            committee review about which English articles to publish and to notify the
            authors of the acceptance of their articles and in which issue their articles
            will be published.
          • English editor shall
            provide three or more quality English articles appropriate for publication
            for each issue of JLIS.
          • English Editor
            shall keep statistics and archives of the JLIS relating its
            publication of English articles and provide an annual report to the JLIS editorial board and
            CALA Board of Directors.
          • English Editor
            shall actively promote the journal and solicit quality articles for
            publication in the United
            States and throughout the world.
          • As chair of the JLIS
            CALA Editorial Board, the English Editor will lead the Board to accomplish
            these expectations.
          • English editor
            shall be responsible for communicating with the JLIS Chinese editor
            regarding all matters related to JLIS.

          JLIS English Article
          Review Process

          To provide for the two issues of JLIS scheduled
          to be published in April and October each year, the English article review
          process follows these timeline and procedures:

          • English Editor will
            send out a call for papers to CALA listserv and other appropriate venues
            in January and June every year.
          • Within two weeks
            of receipt of a manuscript, the English Editor will forward the manuscript
            to a board member according to the order of the board roster for review
            and notify the author of receipt of the manuscript.
          • The reviewing
            board member should send each article to two referees selected from the
            "list of JLIS referees" ("The
            list of JLIS referees" is
            developed and maintained by the English Editorial Board) according to
            their background of expertise.
          • A letter and
            referee questionnaire will be sent to the referees (please use the form
            letter and questionnaire).
          • The referees
            will be given 4 weeks to complete the review.
          • The reviewing board
            member will communicate his/her recommendations to the English Editor
            based on the referee comments within two weeks after the articles are
            returned from the referees.
          • The English
            Editor will notify the author of the decision about their article within
            two weeks after receiving the recommendations and copy the reviewing board
          • The reviewing board
            member will then work with the author whose article have been accepted to
            revise the article according to referee comments and submit the final
            version of the article in camera ready form to the English Editor at least
            one month before the expected publication date.
          • The reviewing board
            member will forward all review documents to the English Editor along with
            the camera ready article.
          • The English
            Editor will conduct the final proof-reading of the camera ready articles
            and send them along with review documents to the JLIS Chinese editor, who
            serves as the NTNU liaison of JLIS English Editorial Board, for
            publication and documentation.