Publications Committee Annual Report (2007-2008)

DATE: 6/10/2008

NAME OF THE COMMITTEE: Publications Committee

MEMBER ROSTER: (PLEASE LIST CHAIR AS THE FIRST NAME)
Min Chou (Chairperson), Sai Deng, Nancy Hershoff, Shuyong Jiang, Shu Liu, Junlin Pan, Yunshan Ye, Dora Ho (ex-officio), Zhijia Shen (ex-officio), Vincci Kwong (ex-officio), Judy Jeng (ex-officio), and Hong Wang (ex-officio)

IS THIS AN Interim or annual REPORT? __Interim _X_Annual

LIST SIGNIFICANT ACTIVITIES THE COMMITTEE HAS DONE SINCE LAST REPORT:

The chairperson must acknowledge the wonderful members of the Committee who are collaborative, talented, and team oriented.  Their professionalism and dedication to CALA were attested by the high quality projects they have accomplished and the new endeavor they have embraced and successfully finished.  The Committee has achieved the following since the last report:

      Spotlight on CALA Members: An Interview with Dr. Mengxiong Liu
The Committee has explored new formats of publication, such as interviewing or writing profiles of outstanding CALA members who are dedicated, talented, and professionally achieved, and who have inspired CALA members and made us all proud.  Upon approval of the president and the executive director of CALA, as well as the gracious support from Dr. Mengxiong Liu, the Committee embarked on a meaningful and rewarding project - interviewing Dr. Mengxiong Liu on her experience as a Fulbright Senior Specialist. In the interview, Dr. Liu shared her expertise and wisdom with CALA members.  She inspired CALA members to become more involved in global reach programs through CALA activities and she also gave tips to CALA members and encourages more members to be Fulbright experts. The interview has been published on CALA web under Publications. The direct link is: http://www.cala-web.org/publications/MengxiongLiu.pdf .

    First issue of CALA Occasional Paper Series (OPS) Published
After three years’ continued work on this new peer-reviewed publication of CALA, the first issue of the OPS was published in March 2008.  This new publication will continue to offer CALA members an opportunity to publish scholarly papers.  The Committee supports the future goals of the OPS Editorial Board as outlined in the OPS annual report (see attached). The Committee would strongly recommend that more active efforts and continued hard work should be dedicated to make the OPS truly a successful scholarly publication of CALA. 

    Revision of OPS Editorial Statement
As per Executive Committee of the Board, the Committee worked with the OPS Editorial Board to revise the existing OPS editorial statement to make it clearer of CALA’s principle to embrace the open access. This task has been accomplished, and an action item is submitted, along with this report, to the Board to approve the revision.

   Continued efforts to improve CALA Brochure and Fact Sheet
Since the Mid-winter, CALA Brochure and Fact sheet that the Committee created have been used by the CALA national headquarter and chapters to promote CALA and to recruit members.  Great comments and feedback have been received regarding these publications.  The Committee has made some editorial changes to further improve them.

Future Recommendations:

      To continue the project such as the Spotlight on CALA Members
CALA publications can be an effective tool to publicize the Association and its members, and also to reflect the professional strength of the Association. The interview project that the Committee recently accomplished should be continued.  Project like this one can be developed into an online serial publication (titled “Spotlight on CALA Members” for example).  Years later, when we glance back, it will, in its unique way, reflect the history of CALA, and continue to inspire old and new members. Unlike the newsletter entries and listserv / web announcements, the project provides more in-depth information (3-5 pages in length) to share inspirational news and to promote outstanding members of the Association.

      To recommend the appointments of the OPS editors to the Board in Mid-Winter 2009
The terms for the OPS Editor-in-Chief and four members of the OPS Editorial Board will end in June 2009.  To ensure continuation and smooth transition of the OPS, the recommendations from the Publications Committee for new appointments or reappointments of the OPS editors and editor-in-chief should be made to the Board in Mid-Winter 2009.  Also, terms of appointments for the OPS editorial board members should be staggered so that the majority of the Board members will not end their terms together. 

Action Item for the Board: Approval of the proposed revision to the OPS Editorial Statement
As per Executive Committee of the Board, the Publications Committee worked with the OPS Editorial Board to revise the existing OPS editorial statement to make it clearer of CALA’s principle to embrace the open access.  A copy of the editorial statement with proposed changes marked, and a clean copy of the revised statement are attached.

Respectfully submitted,

Min Chou, on behalf of the Publications Committee

 

 

Att.


TO:          CALA President

                CALA Board of Directors

                CALA Publications Committee

FROM:     Judy Jeng, Ph.D.

CALA OPS Editor-in-Chief

DATE:             June 9, 2008

RE:           CALA Occasional Paper Series Annual Report 2007-2008

Accomplishments

 

  • Published CALA Occasional Paper Series No. 1 in March 2008
  • Registered ISSN (1941-2037) with Library of Congress National Serials Data Program
  • Called for papers in CALA Newsletter no. 97 (Fall 2007) and CALA-L mailing list
  • Added copyright statement to CALA OPS Editorial Statement
  • Discussed and agreed that authors must be active CALA members when the manuscript is published
  • Recommended the revision of related CALA documents (i.e., Constitutions and Bylaws, CALA brochure, etc.) to reflect the existence of CALA OPS

 Goals for the Next Year

 

  • Seek indexing and abstracting services for CALA OPS
  • Increase submissions of manuscripts to CALA OPS

CALA OPS Editorial Board members: Dr. Judy Jeng (Editor-in-Chief), Manuel Urrizola (Assistant Editor for Manuscripts), David Hickey (Assistant Editor for Manuscripts), Xiaoli Fang (Assistant Editor for Production), Dr. Lois Mai Chan, Dr. Chihfeng P. Lin.

 


Editorial Statement
(Proposed Revision)

Purpose

CALA’s OPS (Occasional Paper Series) is an open access publication of the Chinese American Librarians Association (CALA). CALA's Occasional Paper Series (OPS) It provides an opportunity for CALA members of the Chinese American Librarians Association to publish a peer-reviewed articles on any aspect of librarianship. Each issue in the Occasional Paper Series is independent.

Scope

An Ooccasional Ppaper may be a work stemming from the activities and interests of the Chinese librarianship; a paper delivered at a library conference; a bibliography, index, guide, handbook, research manual or directory; a report of a survey or study of interest to librarians of all types of libraries; a compilation of existing documents such as library policies or procedures; or a concentrated study or analysis of a single idea or concept.

An Ooccasional Ppaper is a less-than-book-length academic publication (around 50 pages) issued in the same format with regular intervals but not as rigid as that of periodicals. Each issue will include one or more papers that are on a similar topic. The submitted manuscripts will be reviewed by two reviewers who have expertise in the areas with the submitted manuscripts.

The paper/papers of the initial issues (2008) in OPS will be published in a digital format with open access and will be posted on the CALA web. The author(s) will hold copyright for the published papers. Each issue will include one or more papers that are on a similar topic.

Copyright Statement

The author(s) hold(s) copyright for the published papers.  The author(s) and copyright holder(s) grant(s) to all users a free, irrevocable, world-wide, perpetual (for the lifetime of the applicable copyright) right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable purpose, subject to proper attribution of authorship, as well as the right to make small numbers of printed copies for their personal use.

Requirements for Submissions

Submitted papers will be reviewed by two reviewers who have expertise in the areas with the submitted manuscripts. The decision to publish papers on the CALA’s OPS Series will rest on recommendations made by peer reviewers. All submissions should follow the following format:

  1. All manuscripts must be typed and double-spaced with a Times New Roman font of 12 points for the body and the title. The submission should be sent to the editor via an e-mail attachment in WORD.
  2. The first page should include the title of the manuscript, author(s), contacting address(es), author(s)' position(s), and the author(s)' affiliated institutions. Author(s)' biographical notes (maximum 100 words per author) may be included also on the first page.
  3. The second page and subsequent pages should contain the title of the manuscript, an abstract (100-150 words), and the text for the purpose of the "blind review" process.
  4. The submitted manuscript should be in accord with the Publications Manual of the American Psychological Association, 5th ed.

To submit a manuscript to be published in the Occasional Paper Series, please send it as an e-mail attachment to Judy Jeng, editor of the CALA’s OPS, at jjeng@njcu.edu. To become an Occasional Paper Series reviewer, click here.


Editorial Statement

Purpose

CALA’s OPS (Occasional Paper Series) is an open access publication of the Chinese American Librarians Association (CALA). It provides an opportunity for CALA members to publish peer-reviewed articles on any aspect of librarianship.

Scope

An occasional paper may be a work stemming from the activities and interests of the Chinese librarianship; a paper delivered at a library conference; a bibliography, index, guide, handbook, research manual or directory; a report of a survey or study of interest to librarians of all types of libraries; a compilation of existing documents such as library policies or procedures; or a concentrated study or analysis of a single idea or concept.

An occasional paper is a less-than-book-length academic publication (around 50 pages) issued in the same format with regular intervals but not as rigid as that of periodicals. Each issue will include one or more papers that are on a similar topic.

Copyright Statement

The author(s) hold(s) copyright for the published papers.  The author(s) and copyright holder(s) grant(s) to all users a free, irrevocable, world-wide, perpetual (for the lifetime of the applicable copyright) right of access to, and a license to copy, use, distribute, perform and display the work publicly and to make and distribute derivative works in any digital medium for any reasonable purpose, subject to proper attribution of authorship, as well as the right to make small numbers of printed copies for their personal use.

Requirements for Submissions

Submitted papers will be reviewed by two reviewers who have expertise in the areas with the submitted manuscripts. The decision to publish papers on the CALA’s OPS will rest on recommendations made by peer reviewers. All submissions should follow the following format:

  1. All manuscripts must be typed and double-spaced with a Times New Roman font of 12 points for the body and the title. The submission should be sent to the editor via an e-mail attachment in WORD.
  2. The first page should include the title of the manuscript, author(s), contacting address(es), author(s)' position(s), and the author(s)' affiliated institutions. Author(s)' biographical notes (maximum 100 words per author) may be included also on the first page.
  3. The second page and subsequent pages should contain the title of the manuscript, an abstract (100-150 words), and the text for the purpose of the "blind review" process.
  4. The submitted manuscript should be in accord with the Publications Manual of the American Psychological Association, 5th ed.

To submit a manuscript, please send it as an e-mail attachment to Judy Jeng, editor of the CALA’s OPS, at jjeng@njcu.edu. To become reviewer, click here.