Rules and Protocol

Chinese American Librarians Association
Board of Director Meeting

 

Rules and Protocol

 

  1. The meeting begins on time and ends on time.
  2. Quorum for membership business meeting is 10% of CALA membership. The quorum for board meeting is the majority (50% + 1)
  3. the Chair of the Board is the CALA President, who must preside at the board meeting. The Secretary of the Board is the CALA Executive Director.
  4. Avoid leaving your seat or whispering with other members during the meeting.
  5. Committee reports are submitted to the Board in writing. No routine committee report is given at the board meeting.
  6. No general acknowledgement of committee members at the board meeting. Thank-you's and appreciation for the work of your committee members and others on your behalf should be done in writing to the person.
  7. Motions are dealt with one at a time. A motion must be offered, seconded and verbally stated, and discussed before it is formally voted.
  8. When speaking, be concise and to the point.
  9. Limit background information to that which is needed for others to adequately understand the issue.
  10. Do not speak more than once on the same issue unless you are certain there is new information to add to the discussion.
  11. Vote by raising your board name card provided. Please return the card at the end of the meeting since it is also used to track your attendance.
  12. If you are not a board member, please ask for permission before speaking.
  13. The Chair of the Board does not vote except in written ballots or to break the tie.