Scholarship Committee

CHARGE

1. To determine the winner(s) of the scholarship award(s).

2. To inform CALA President, Executive Director, and the Board of Directors of the Committee's decision.

TERM(S) OF OFFICE

1. The Committee consists of five (or more) members, including the Committee Chair.

2. The Chair is appointed by CALA President for a one-year term and cannot serve a second consecutive term.

3. All Committee members are appointed for a one-year term only and cannot serve a consecutive term.

MAJOR RESPONSIBILITIES

1. Posts CALA scholarship news releases to the CALA website, listserv, and ALA-accredited library schools in the United States and Canada.

2. Recommends scholarship recipients to CALA President, Executive Director, and the Board for their final approval.

3. Informs recipients of their award status. Ensures that each recipient understands the requirements of the award. Posts announcement of the scholarship recipients to the CALA membership by email and on the CALA website.

4. Forwards the award announcement of each recipient and their contact information to the CALA Executive President for an official press release.

5. Assesses the current application form(s) and guidelines, and makes recommendations to improve the documents if necessary.

6. Forwards the contact information of all scholarship recipients to CALA Mentoring Program Chair for matching the recipients with experienced CALA mentors.

PROCEDURES

1 Updates the application and reference forms on the CALA website to reflect current information.

2 Calls for applications.

3 Makes sure all applicants are currently enrolled full-time students at ALA-accredited library schools.

4 Reviews and evaluates all applications by using a "1-5 point" scale to rate applicants in each category, and adds up the total points.

5 Selects winners and keeps a back-up name in case the winner rejects the award.

6 Ensures that the winners understand all requirements of the awards (Committee may ask the recipient's mentor to explain the requirements). Confirms, via email, that the winner of Amy Seetoo Award is committed to attending the conference.

7 Reports the scholarship recipients to the President, Executive Director, and the Board.

PUBLICITY

1. Posts the scholarship news release to the CALA website.

2. Forwards the news release to all ALA accredited library schools in the U.S. and Canada.

3. Forwards the news release to the ALA Liaison to Ethnic Caucuses for distribution.

COMMUNICATION & CONSULTATION

Members communicate via email or telephone if necessary.

TIMELINE

October

1. Revises application and reference forms on the CALA website, sends final version to CALA President for review/changes/approval.

2. Posts the scholarship news release to the CALA website.

3. Forwards the news release to all ALA accredited library schools in the U.S. and Canada.

4. Forwards the news release to the ALA Liaison to Ethnic Caucuses for distribution.

January/February

Sends out a follow-up reminder for application.

March

Deadline for all application and reference material submissions.

April

Reviews applications.

May

1. Recommends scholarship recipients to CALA President, Executive Director, and the Board for their final approval. Keeps a back-up recipient in case the winner declines the award.

2. Informs recipients of their award status. Confirms recipients' acceptance of the award. Confirms, via email, that the recipient of Amy Seetoo Scholarship is committed to attending the conference. Sends all recipients' names and contact information to the Mentoring Committee Chair for matching them with experienced CALA members to ensure that the recipients/winners understand all requirements. Posts announcement of the scholarship recipients to the CALA membership by email and on the CALA website.

REPORT DUE DATES

1. Interim: Two weeks before the board meeting at mid winter meeting.

2. Annual: Two weeks before the board meeting at annual conference.