Membership Committee

Type

Standing

Charge

Keep an up-to-date membership roster; maintain complete membership records; recruit new members; print and distribute a membership directory annually; take charge of all membership activities.

Composition & Term(s) of Office

Makeup: Shall consist of five members including the Committee chair.
Chair: Appointed by the President for an one year term and
Member: can be reappointed for an consecutive term
• All Committee members appointed for a one-year term and can be reappointed to serve a consecutive term.
• All members should be CALA members in good standing.
• All members have voting privilege
• Chapter membership chairs shall be ex-officio members

Major Responsibilities

• Keep an up-to-date membership roster
• Maintain complete membership records in a database
• Recruit new members
• Print and distribute a membership directory annually
• Take charge of all membership activities.
• Members will need to staff the booth at Diversity Fair during ALA annual meetings.
• Assist the President during Annual Membership Meeting and  make current membership list available to Executive Director  and President during meeting.

Procedures

• Update the membership application and renewal forms on the CALA website (send changes to webmaster)
• Maintain an up-to-date membership database
• Conduct annual fundraising for membership directory printing
• Print membership directory
• Distribute membership directory
• Inform President, Vice President/President of new members

Special Instruction

• In the past, Membership Committee sells membership name & address labels to vendor for one time use only at $100 per set. The 2006/2007 Executive Board approved that membership committee will no longer sell name labels to protect the privacy and right of our members.

Publicity

• Actively recruit potential members through CALA Listserv and website

Timeline

• July

o Revise both membership application form and renewal form to reflect the correct information

• October

  o Call for membership renewal

• December

o Send out a follow-up reminder for membership renewal

• February

o Begin fundraising and locate suitable printer for the directory

• March

o Process membership data for directory printing

• April/May

o Print the directory

• June

o Distribute the directory

Report Due Dates

Interim: Two weeks before the board meeting at mid-winter meeting.
Annual: Two weeks before the board meeting at annual conference.