Treasurer

CHARGE

The Treasurer is charged with managing CALA funds.

TERM(S) OF OFFICE

Elected to serve a two-year term. Can be re-elected to serve a consecutive two-year term.

MAJOR RESPONSIBILITIES

1. To collect and disburse all CALA funds under the instruction of the Board or the Executive Committee.

2. To sign all checks drawn on CALA funds in accordance with budget provisions.

3. To keep regular accounts. These shall be open to the inspection of all Board members.

4. To furnish periodic financial statements at requests of the Board, the President, and the Executive Director.

5. To serve as an ex-officio member of the Finance Committee.

6. To submit an annual report to the President and the Board prior to the annual membership meeting.

7. To prepare donation receipts to members for tax purposes.

8. To prepare the annual IRS Tax Form in compliance with IRS Non-Profit status.

PROCEDURE

1. Maintains individual files on all officers, liaisons, and committees, including reports, due payments (checks or online), donation receipts, and tax statements.

2. Reconciles monthly reports with bank statements.

3. Prepares quarterly report for the Board.

4. Maintains various funds in accounts.

COMMUNICATION & CONSULTATION

1. President

2. 2nd Vice President/President-Elect

3. Immediate Past President

4. Executive Committee and Board officers

5. Committee chairs and members

6. Membership Committee Chair

7. Public Relations/Fund Raising Committee Chair

8. Finance Committee Chair

RECORD KEEPING

Maintains copies of all correspondence.

TIMELINE

July

  1. New Treasurer reviews all files with the past treasurer.
  2. Deposits all checks and cash collected at annual banquet.

October

Prepares quarterly report for the Executive Committee.

January

  1. Prepares semi-annual report for the Executive Committee and the Midwinter Board meeting.
  2. Reminds all chapter treasurers to submit their annual report in order to prepare for IRS Tax Form.

Post Midwinter

Keeps in contact with Membership Committee Chair to ensure the voting privilege of current members who have paid dues.

April

Prepares quarterly report for the Executive Committee.

June

Prepares annual report for the Executive Committee and Board meeting at the Annual conference.

Annual

  1. Attends Board meeting at the Annual conference.
  2. Assists Local Arrangement Committee at the annual banquet.

REPORT DUE DATES

Interim:

  1. Annual budget to be presented at Midwinter
  2. Financial reports at Midwinter

Annual:

Financial reports at the Annual conference

USEFUL RESOURCES & HINTS/REMINDERS

  1. Deadline for filing annual tax statement is May 15.
  2. It is helpful to reconcile monthly reports with monthly bank statements to avoid major problems.
  3. Keep a copy of all transactions, whether they be deposits to the bank, checks issued or checks received.