(20170726) HathiTrust Collection Services Specialist

How to Apply


A cover letter is required for consideration for this position and should be attached as the first page of your resume. The cover letter should address your specific interest in the position, and outline skills and experience that directly relate to this position.


Note: This position at the University of Michigan reports to the HathiTrust Director of Services and Operations. The Collection Services Specialist is an employee of the University of Michigan and operates within the rules and policies of the University of Michigan. The work location for this position will be Ann Arbor, MI.  This will be a full-time, three year term appointment with the possibility of renewal.

Applicants must apply using link below or apply at careers.umich.edu and type in job opening ID 144824.

Hathi Trust Collections Services Specialist

Job Summary


HathiTrust Digital Library has an opportunity for a collaborative and service-focused individual to plan and manage the activities necessary to expand the content held in the HathiTrust collection and related programs.

HathiTrust is a growing partnership of research and academic libraries that are working together to ensure permanent access to the record of human knowledge. HathiTrust was founded in 2008 to develop a common good approach to the development of library collections and services at the largest possible scale.  Today HathiTrust member libraries number more than 125 worldwide. Together they support a certified trusted digital repository holding more than 15 million digitized books, and a number of programs that extend the power of this collection, including:

  • The HathiTrust Research Center, based at the University of Illinois and Indiana University, develops and offers services supporting advanced computational research using the HathiTrust collections.
  • The HathiTrust Shared Print Program secures retention commitments at member libraries for print holdings that mirror book titles in the HathiTrust digital collection.
  • The HathiTrust U.S. Federal Documents Program expands digital access to all U.S. federal publications by building a comprehensive HathiTrust digital collection of federal documents.

The Collection Services Specialist is the primary contact for members, staff, and development partners regarding the deposit and ingest of collections and metadata. This is a special opportunity to support the continued growth of the largest digital book collection in the public sector.  The successful candidate will have experience in operating aspects of digital libraries and enjoy their challenges.  The individual who joins our team will be service-minded, excited to work with others to solve problems, communicate comfortably and clearly via various methods, have excellent focus and attention to detail, and enjoy wrangling data.


Job Responsibilities


  • Collection growth: Manage ingestion of digital content and associated descriptive metadata corresponding to contributions from a variety of digitization sources and collection building projects. Coordinate with contributor contacts and HathiTrust staff to set up ingestion of new content streams and maintain tracking systems for processing steps. Maintain ingestion statistics and reporting.
  • Establish and document standardized workflows for content and metadata submission. Maintain specifications and other documentation for contributors. Review overall workflows and solicit contributor and staff input to continually improve workflows. Trouble-shoot ingestion issues with HathiTrust systems staff and Zephir metadata management system staff on behalf of contributors.
  • Manage submission of print holdings and retention metadata from HathiTrust members to support services, programs, and budgeting.
  • Document and ensure compliance with guidelines and best practices for preservation of HathiTrust digital content.
  • Evaluate file formats for feasibility to preserve in HathiTrust, in coordination with preservation specialists at the University of Michigan and HathiTrust member institutions.
  • Manage additional contribution workflows, including content quality remediation and metadata enrichment.
  • Program support: Analyze data and prepare reports and visualizations to support decision making for collection development, member services, and other purposes as needed, working with database specialists from University of Michigan staff.



Required Qualifications


  • Bachelor's degree in a related field. For appointment as a librarian, an ALA-accredited master's degree or equivalent combination of a relevant advanced degree and experience.
  • Strong organizational skills and demonstrated skills in project management for discrete, small to mid-size projects.
  • Experience in at least one of these related areas: digital repository management, large-scale digitization, metadata management, library bibliographic data management.
  • Excellent written and verbal communication skills.
  • Strong customer service mindset.
  • Demonstrated ability to form successful collaborative relationships across complex organizations involving diverse stakeholders.
  • Understands and values diversity and the importance of inclusion. Commitment to apply and incorporate the differences, complexities, and opportunities that diversity brings to an organization.



Desired Qualifications

  • Master's degree in Library/Information Science, Archives Management, or a related field.
  • Expert analytical skills and ability to combine, manipulate and normalize datasets from diverse sources for purposes of query and analysis. Familiarity with data visualization tools such as Tableau.
  • Experience in all of these areas: digital repository management, large-scale digitization, metadata management, library bibliographic data management.
  • Understanding of digital preservation core concepts such as digital content lifecycle, format stability, fixity checks, etc.



Application Deadline


Job openings are posted for a minimum of seven calendar days. This job may be removed from posting boards and filled anytime after the minimum posting period has ended. Review of applications will begin August 7 and continue until the position is filled.



Additional Information


Benefits, rank, salary


Appointment is anticipated as a Project Intermediate Manager, or at the Assistant or Associate Librarian rank. Salary and rank dependent on the candidate's qualifications and experience. Librarian appointments carry with them increased expectations regarding professional development, professional engagement, research, and service, in keeping with the Library's process for librarian promotion and advancement.


The University of Michigan offers excellent benefits and wellness opportunities.


This position receives 24 days of vacation a year, paid sick leave with provisions for extended benefits, as well as opportunities for professional development and travel. TIAA-CREF and Fidelity Investments retirement options available.


Posted Date: 
07/26/2017 to 08/26/2017