Master Calendar

Master Timeline
November 2005

June

Award/Scholarship Committee, during early June, prepares announcement flyer for scholarship/grants winner to be distributed at annual meeting
Finance Committee reviews treasurer's report and prepares Finance Committee report
Treasurer prepares semi-annual report for annual conference

At the ALA Annual Conference

July

Annual Program Chair begins planning for program in 2 years down the road
Chapter Treasurers prepare semi-annual report and send to National Treasurer
Membership Committee mails directories that were not picked up at annual conference

September

Committee Chairs send email to team members to get everyone on board, and share agenda items and tasks to be carried on for the year

October

November

Semi-annual committee report due November 30.
President continues working on budget and submit the budget proposal for approval at the mid-winter Board meeting
President contacts ALA presidential candidates to come to the Board meeting at the mid-winter

December

January

Chapter Treasurers prepare Annual report for National Treasurer
Finance committee reviews treasurer report and prepares Finance committee report
Local Arrangement Committee begins search for restaurant for Annual Banquet
National Treasurer prepares report for the annual conference
Nomination Committee solicits names for annual election (announce via listserv)
Scholarship Committee follows up to library schools about scholarship applications
ALA Mid-winter (all committees report on progress and status)

February

Nomination Committee contacts potential candidates to run in election
Public Relations Committee solicits vendors for advertisements in Directory and possible donation to Annual Program

March

Award Committee will announce to the listserv by March 1st for 1) CALA Distinguished Award; 2) CALA President's Award
Deadline for receiving scholarship applications
Scholarship Committee reviews Scholarship/Grants applications with committee members (Goes through selection process)
Local Committee begins soliciting door prizes for Annual Program, Selects Restaurant for Annual Banquet, and requests check from Treasurer for Deposit
Nomination committee finalizes list of candidates for annual election and compiles biography and statement to be ready for election
Membership Chair reminds members of Membership renewal deadline March 31 in order to be eligible to vote at annual Election
President-Elect issues "call for volunteers" to serve on all standing committees and task force, etc. at the beginning of the month
National Treasurer collects and compiles all reports from Chapter Treasurers in preparation of tax return to be filed next month

April

Local Arrangement Committee announces Annual Banquet and Ticket Info and deadline for early bird on listserv and website.
Election Committee announces Annual election open (reminds member of last date to vote) on listserv
Membership Committee prepares Directory for printing and checks with printers for price quotes
President-Elect announces committee appointment, forwards to the Membership chair for inclusion in the directory
Scholarship Committee announces Scholarship/Grants winners
Treasurer prepares Tax Return for IRS

May

Announce early bird deadline and cut off date for receiving payment for Annual Banquet
Election Committee announces Election results and forward results to Membership Committee to include new elected officers in the directory
Committee Reports due on May 31
Membership Committee generates membership list for distribution of directory at Annual Conference
Scholarship Committee prepares Press Release for scholarship/grant winners and requests checks for scholarship winner from Treasurer
Local Arrangement Committee solicits volunteers to staff booth at annual meeting
Award Committee notifies Treasurer to have checks ready for grants winner(s)
Executive Director solicits agenda items for annual meeting (annual conference in conjunction with ALA)